Project Coordinator

About You

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is "Yes," then we have an opportunity that will excite you. We are ARCO, a Family of Construction Companies.

We are currently looking for a detail-oriented, self-reliant Operations Coordinator to join our team in Chicago. This role offers the opportunity to improve project performance, set up processes, and drive your own success from day one.

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package supports our associates, their families, and local communities.

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401(k)
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
  
  Paid parental leave

Typical base compensation for the Operations Coordinator role is between $60,000 and $80,000. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation.

• Act as the primary point of contact for the leadership team and provide support as needed.
• Prepare letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.
• Assist Project Managers with proposals by typing proposal letters, outlining specifications, managing the work/design schedule, and assembling proposal books.
• Maintain various lists for Project Managers, including job lists by region, subcontract tracking lists, filing, and vacation lists.
• Prepare various forms as directed by Project Managers, including subcontracts, purchase orders, change orders, AGC agreements, professional service agreements, and transmittals.
• Serve as point person for proposal and capabilities packages, assembling covers, tabs, company information, and sell sheets.
• Prepare for project meetings and trainings, including scheduling, preparing handouts, and coordinating lunches.
• Book all travel when necessary.
• Maintain all files, including preparing new files and archiving old ones.
• Oversee and assist with the development of newer project managers.
• Assist with business development efforts, including drafting proposals and other materials.

• 3–10 years of related experience; construction administration experience considered a plus.
• Excellent computer skills; proficient in Microsoft Word and Excel.
• Must be extremely organized, self-reliant, proactive, and detail-oriented.

We are proud to be one of the fastest-growing, privately-owned companies in America, with over 30 years of experience as design-build experts. We have completed over 6,550 design-build projects nationwide and ranked #6 on ENR’s Design-Build Firms list and #29 on ENR’s Top 400 Contractors list of 2025.

EOE, including disability/vets.