Financial Administrator; m​/f​/d

Location:

Chicago, IL (minimum 2 days/week in-office).

Employment Type:

Full-time | Mid-Level Professional.

We are seeking a highly capable Financial Administrator (m/f/d) to join our U.S. team in Chicago. This role sits at the intersection of Finance, People & Culture, Payroll, and Office Administration, acting as a key operational connector between our U.S. organization and our Germany-based People & Culture team.

You will play a central role in ensuring smooth financial operations, compliant payroll processing, and high-quality employee experience across the entire employee lifecycle. This mid-level professional position is suited for someone who thrives in a structured yet dynamic environment and enjoys working across functions and geographies.

• Support month-end and year-end closing activities, financial reporting, accounting processes, budgeting, and cost controlling
• Monitor and ensure that expenditures align with approved budgets
• Prepare and deliver spending and financial control reports
• Support financial compliance including tax-related and governmental reporting requirements
• Collaborate closely with the Finance team in Germany to ensure alignment with global group policies
• Provide financial insights and operational support to local and group management
• Support Sales and Use Tax compliance through registration and filing activities

• Manage and review semi-monthly payroll processing for U.S. employees
• Support sales commission calculations and payout processes, including review of sales agreements
• Conduct regular payroll and billing audits to ensure accuracy and financial integrity
• Ensure compliance with applicable payroll tax and labor regulations

• Take part in U.S. Office Management responsibilities
• Support administrative and operational office processes
• Partner with Finance and People & Culture colleagues to ensure efficient day-to-day operations
• Collaborate with external advisors to ensure full legal and regulatory compliance
• Support cross-functional initiatives and operational improvements

• Serve as a liaison between U.S. operations and the People & Culture team in Germany
• Support employee operations, including onboarding and offboarding processes
• Co-create and maintain a positive, inclusive, and compliant workplace environment that fosters employee engagement and morale
• Ensure compliance with state-specific U.S. employment regulations and internal policies
• Support benefits administration and employee communications regarding policies, updates, and company news

• Several years of experience in Finance, HR Operations, Payroll, or Office Administration (mid-level)
• Strong understanding of U.S. payroll processes (GAAP) and employment practices
• Experience working in international or cross-functional environments is highly preferred
• Structured, detail-oriented, and highly reliable working style
• Strong communication skills and ability to act as a bridge between teams in different countries
• Comfortable handling confidential data with discretion
• Proficient in HR/finance systems and MS Office or similar tools

At KINEXON, you will meet people with a similar mindset who are passionate about innovative technologies and love to master new challenges in a team, as well as create great products.

• #Freetime 30 days (DE) / 20 days (US) paid vacation to refuel your energy (for full-time employees)
• #We Care – take your time off for the family (parental leave etc.)
• #Working Hours – Early bird or night owl - you can choose your flexible work hours.
• #Flexible Location – we work with a hybrid and remote model.
• #One Team - We enjoy spending time together at regular team and company events.
• #On Top - further benefits selected by you annually out of a range of benefits that we offer (mobility, sports, vacation budget, training budget and more)

As set forth in KINEXON’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.