Grants Specialist

Responsibilities

• Provide support to the institutional giving team in grant writing and grant reporting duties, gathering information from program staff to articulate project goals, activities, outcomes, and more.
• Write and edit compelling letters of intent, grant proposals, and reports for submission, assembling documentation and budgets.
• Perform basic data analysis and visualization as necessary for grant reporting.
• Ensure grant proposal and reporting timelines are on track, meeting deadlines.
• Assist in coordinating site visits and donor meetings, creating briefing memos and meeting agendas.
• Conduct prospect research on current, lapsed, and prospective institutional and corporate giving partners.
• Create research briefings for the Institutional Giving Team to review potential funding opportunities.
• Maintain accurate records on current donors and potential donors, supporting ongoing activity and future fundraising plans, tracking, and reporting.
• Ensure program staff are up-to-date and aware of grant requirements, accountable to funders.
• Demonstrate understanding of PPIL protocols, policies, procedures, and core values, practicing them in relations with internal and external customers.
• Provide ongoing support to program and finance staff related to grant administration and organizational policies.
• Develop and maintain a basic grants management manual, communicating policies, procedures, and updates appropriately.
• Maintain foundations records, grants calendar, and related management platforms using Salesforce, Net Suite, and other online databases.
• Coordinate review, execution, and filing of grant agreements in collaboration with the legal department and executive leadership.
• Assist the Development Data and Operations Manager with institutional gift processing, entry, and acknowledgement.
• Perform other duties as assigned.

• 2+ years of experience with grants administration and/or compliance (government grant experience) preferred.
• Bachelor’s degree or equivalent work experience preferred;
  High School Diploma/GED required.
• Grant writing experience required in a nonprofit or philanthropic setting.
• Ability to think and problem-solve creatively.
• Strong project management and time management skills; highly organized and detail oriented.
• Effective written and oral communication skills.
• Ability to work among people with a wide range of cultural backgrounds, training and experience.
• Enjoy working independently and as part of a team.
• Proficiency with Microsoft Office required (Word, Excel, Outlook, and PowerPoint).
• Experience with  or other CRM systems (Raisers’ Edge, Donor Perfect) desired.
• Technology skills must include expert-level Excel, and other Microsoft Office programs, and a strong ability to evaluate and learn new systems.