Program Associate

Program Associate

At IPHI, we collaborate to advance health justice through equitable policy, systems, and institutional change. We lead and foster multi-sector partnerships and transformative initiatives that address health disparities, particularly for those communities that are historically marginalized. With a deep commitment to equity, we envision a future where all communities have a fair and just opportunity to be healthy and thrive. IPHI supports this mission through a variety of strategies, including the facilitation and convening of cross-sector coalitions, training and technical assistance, policy advocacy, community engagement, and information sharing.

Our work strengthens public health systems, influences equitable policies, and builds capacity for sustainable change at the community, institutional, and systems levels.

The Program Associate will support the CCCD team to implement projects within the Alliance for Health Equity and Illinois Medical Respite Capacity Building Initiative, with a focus on policy and systems change and program expansion and sustainability. The Program Associate works closely with the team to support administration of grant programs, program implementation, training and learning collaboratives, coalition and partnership development, community health assessment and reporting, communications, capacity development, and meetings and events.

This position is full-time, exempt, and reports to the Senior Program Manager. IPHI's standard work week is 37.5 hours.

General:
Provide administrative and program support including: coordinating, tracking, and filing reports on partner, contractor, and grantee invoices and deliverables; coordinating logistics and communications for convening of ongoing work groups and learning collaboratives; supporting drafting of communications materials, internal and external reports, research summaries, meeting materials, and slide decks; supporting background research; providing logistical support for meetings and events; taking notes during meetings and events;

managing Salesforce contact lists; coordinating logistics and support meeting planning and facilitation for program activities and events (virtual and in-person); providing support and monitoring of activities and timelines to ensure deliverables are met; collaborating with program managers to collect, track, and analyze program evaluation data and performance measures, ensuring accuracy and consistency in project documentation; supporting multiple projects at one time.

Public Health Knowledge & Skill Application:
Assist in the preparation of program reports and presentations, effectively summarizing findings and recommendations; support the use of public health and equity frameworks for capacity building, inclusive facilitation, and systems change; support processes for community health assessment, community health improvement planning, strategic planning, health impact assessment, and systems change across sectors; contribute to assessments and scans for information, and assist with compiling quantitative and qualitative data and preliminary analysis;

collaborate with team members and partners by contributing to planning, research, and admin activities for assigned projects.

Meeting Planning & Facilitation:
Schedule, coordinate and manage meetings, including drafting agendas, facilitating targeted discussions, and overseeing all meeting logistics to ensure effective communication; take and compile detailed notes and next steps, ensuring their accurate and timely distribution to participants for follow up actions; support meeting outcomes by proactively preparing materials, organizing resources and following up to ensure items are completed.

Communication & Writing:
Develop detailed agendas, reports, and products; completes website updates, ensuring alignment with program goals; prepare narrative and visual summaries of qualitative and quantitative data; draft report sections in partnership with program managers and contractors; develop and deliver presentations and process information with partners; assist in drafting, editing, and proofreading communications or may fully draft, edit and/or proofread communications; maintain and update program communication platforms.

External Relationships:
Manage relationships, communication and documentation with assigned work groups and/or learning collaboratives; assist with facilitation of group discussion with community members, partner organizations, grantees and other stakeholders; manage meeting notes, logistics, and communications across multiple project components; prepare partners for meetings and key deliverables by communicating expectations and processes; share info with partners, gather availability and responses to inquiries, surveys, etc.;

respond to partner needs, as guided by supervisor and other program managers.

Grant, Resource, & Finance Development:
Conduct research on grant opportunities and background research to inform proposals,…