Grant Program Manager

Grant Program Manager

At the Center for Better Aging (CBA), our mission is to improve the quality of life for older adults and strengthen the communities we serve. We provide compassionate aging services, support, and resources that help individuals live healthier and safer lives.

CBA is a diverse, mission-driven team of professionals who value collaboration, innovation, and dignity for all. We foster a supportive work environment that encourages new ideas, growth, and work-life balance.

We're a growing nonprofit—and we're looking for people who want to grow with us. Employees at CBA are encouraged to take on new challenges, develop leadership skills, and pursue professional development opportunities that help advance their careers within the organization.

Program Oversight & Delivery

• Coordinate the planning, implementation, and ongoing management of assigned grant-funded programs in alignment with organizational goals and funding requirements.
• Support day-to-day program operations related to assigned grants to ensure compliance with grant deliverables, timelines, and performance standards.
• Develop and maintain grant-related workplans, timelines, workflows, and tracking tools.
• Monitor program performance using data, stakeholder feedback, and key performance indicators (KPIs); recommend operational improvements as needed.

Grant Administration & Compliance

• Support and coordinate the full grant lifecycle, including proposal development support, implementation, compliance monitoring, reporting, and closeout activities.
• Ensure assigned grants remain compliant with federal, state, local, and private funding requirements.
• Maintain knowledge of applicable grant regulations, reporting requirements, and compliance standards.
• Track grant budgets and expenditures in collaboration with finance and program leadership to ensure alignment with funding guidelines.
• Maintain organized, accurate, and audit-ready grant documentation and records.

Data, Reporting & Documentation

• Track grant deliverables, program outcomes, participant data, and reporting requirements in accordance with funding expectations.
• Prepare accurate and timely programmatic, operational, and narrative reports for funders and organizational leadership.
• Monitor key performance indicators (KPIs) and reporting metrics for assigned grant-funded initiatives.
• Ensure grant reporting and documentation are completed accurately and submitted within required deadlines.

Project Management

• Coordinate grant-funded projects and implementation activities to ensure milestones and deliverables are met.
• Develop and maintain project timelines, implementation trackers, and status updates for assigned grants.
• Collaborate with finance, program, clinical, and community-based teams to support grant implementation and reporting activities.
• Identify opportunities to improve grant tracking, reporting workflows, and compliance processes.

Cross-Functional Coordination

• Coordinate with internal teams, consultants, external partners, and subject matter experts to support grant implementation activities.
• Support communication, follow-up, and documentation related to grant deliverables and reporting requirements.
• Participate in internal meetings and collaborative planning efforts related to assigned grants and initiatives.

Partnerships & Stakeholder Engagement

• Serve as a point of contact for assigned funders, partners, and grant-related stakeholders.
• Support relationship management with community partners, service providers, and grant-related stakeholders.
• Represent the organization at meetings, outreach activities, and grant-related partner convenings, as needed.
• Support internal coordination related to grant requirements, reporting expectations, and compliance activities.

Budget & Resource Management

• Monitor assigned grant budgets in collaboration with finance and organizational leadership.
• Support grant-related purchasing, resource coordination, and administrative tracking activities, as needed.
• Assist with grant proposal development, application submissions, reporting activities, and related documentation.

Continuous Improvement

• Identify operational challenges, reporting needs, and opportunities to strengthen grant implementation processes.
• Recommend process improvements to enhance grant management, reporting, and program coordination efforts.
• Participate in organizational initiatives, trainings, and cross-functional collaboration.

Education

• Bachelor's degree in Public Health, Social Work, Human Services, Nonprofit Management, Public Administration, or related field required.
• Master's degree preferred.

Experience

• 3–5 years of experience in program coordination, grant administration, nonprofit operations, or related work.
• Demonstrated experience with federal, state, and private grant compliance and reporting.
• Experience coordinating grant-funded programs, projects, or community-based initiatives across multiple stakeholders preferred.
• Experience working with diverse communities, partners, and…