Internal Event Specialist

Event Coordinator

We're building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what's right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered  team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

Roles and Responsibilities:

• Lead internal event planning of approximately 25-30 internal events per year
• Manage event set-up, registration and break down
• Assist with collateral materials and promotional items by coordinating with vendors by the placing and tracking of orders and assisting with any troubleshooting

• Lead internal event planning for US Board meetings with catering, transportation, logistics and other tasks

• Create items (save the date, invites, reminders) and obtain approvals via Kadince
• Update lists for additional sends by removing invitees who have RSVP'd
• Prepare weekly summaries of RSVPs for Line of Business (LOB) Hosts

• Manage vendor relationships including sourcing, onboarding, performance evaluation, and contract coordination

• Track event budgets and reconcile expenses post-event
• Compile post-event reports including attendance data, feedback summaries, and budget actuals
• Support virtual and hybrid event coordination including platform setup, attendee communications, and technical troubleshooting
• Material management of Pop-up banners, Tablecloths, Signage and other event items by tracking disbursement and ensuring their return
• Inventory of supplies (name tags, place cards, etc.) and order supplies when needed

• US Events team spreadsheets and Bank Wide Calendar
• US Events mailbox
  • Check for messages throughout the day and respond or forward to the appropriate US Events colleague

Knowledge and

Skills:

• Degree in Hospitality, Communications, Marketing, or related field preferred
• 2-5 years of experience in event coordination or administrative support preferred
• Strong verbal and written communication, and presentation skills
• Excellent planning and organizing skills
• Strong technical skills:
  Proficient in Microsoft Office Suite;
  Familiarity with Salesforce is a plus
• Strong time management skills
• Attention to detail is critical
• Ability to manage multiple priorities in a fast-paced environment
• Experience with Kadince or similar approval workflow tools is an asset

How you'll succeed :

• Stakeholder engagement
  - Focus on each internal event and connect on a personal level to offer an exceptional experience to each stakeholder. Engage in a highly professional atmosphere and deliver trusted advice.
• Problem-solving
  - Listen, ask questions, and put yourself in the event host's shoes. Act like an owner by understanding the needs and recommending solutions based on the needs. Remain solution-focused in order to identify opportunities.
• Efficiency – Understand that everyone's time is valuable and effectively complete requests. Strong knowledge of CIBC internal tools, event platforms, and operational processes.
• Computer savvy
  - Easily navigate and focus on multiple software applications and dual monitors.
• Collaboration
  - Partner effectively with vendors, LOB hosts, and the broader US Events team to ensure seamless event delivery and a consistent stakeholder experience.

Who you are :

• You put our stakeholders first. You engage with purpose to find the right solutions. You go the extra mile because it's the right thing to do.
• You're passionate about people. You find meaning in relationships, and surround yourself with a diverse network of partners. You achieve trust through respect and authenticity.
• You love to learn. You're passionate about growing your knowledge, and you know that there is no limit to what you can achieve.
• You're goal-oriented. You're motivated by accomplishing your goals and delivering your best to make a difference.
• You engage with your heart and mind. You care about people and you understand different perspectives. You listen and learn from the experiences of others.
• Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

At CIBC, we offer a competitive total rewards package. This role has an expected salary range of $70,000.00 - $80,000.00 for the Chicago market based on experience, qualifications, and location of the position. The successful candidate may be eligible to participate in the relevant business unit's incentive compensation plan, which may also include a discretionary bonus component. CIBC offers a full range of benefits and programs to meet our employee's needs;

including Medical, Dental, Vision, Health Savings Account, Life Insurance, Disability, and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave and Vacation), Holidays and 401(k), in addition to other special perks reserved for our team members.

Work Environment:
Hybrid, 4 days in office, 1 day remote

What CIBC Offers

• We work to recognize you in meaningful, personalized ways including a competitive salary,…