Executive Effectiveness Manager

Executive Effectiveness Manager (Finance)

Executive Effectiveness Manager (Finance)

Job Description:

Title: Executive Effectiveness Manager

Location: Chicago, IL (n the new
400 North Aberdeen Chicago office with hybrid arrangements possible)

Workstyle
:
Hybrid

Mars does not sponsor visas for this role. This position is not eligible for relocation benefits

The Executive Effectiveness Manager's responsibilities include a combination of project management, writing and editing, and administrative and relationship support functions. This role will serve as a key advisor and confidant, will coordinate special projects, compile information, and complete reports and analyses. The Executive Effectiveness Manager will interface with internal and external stakeholders; therefore, a high level of professionalism, tact, and diplomacy is paramount.

What will be your key responsibilities?

• Offer suggestions and develop solutions to help promote effective and efficient work processes and innovative programs.

• Provides valuable insights, analysis, and recommendations to support decision-making processes. Gather relevant data, conduct research, and prepare comprehensive reports on key issues, enabling informed choices.
• Excellent organization and analytical skills, comfortable managing conflict.
• Oversees and manages critical projects or initiatives, ensuring their successful implementation and monitoring toward goals.
• Regularly manage sensitive and confidential information appropriately and with high discretion.

• Under limited supervision, organizes and prioritizes tasks with demonstrated ability to multi-task, quickly pivot, be resilient and synthesize information quickly and clearly.
• Serves as the central point of contact, ensuring effective communication and coordination amongst global departments, segments, and teams.
• Comfortable providing feedback, directing, and engaging with senior leaders.
• Provides confidential and executive-level support. This can include drafting speeches, preparing presentations, and representing the executive in meetings or events when necessary. Act as a trusted advisor, offering counsel and guidance on a wide range of matters.

• Supports the day-to-day operations of the office. Respond to emails based on Sr leader preferences and communication styles. Responsible for internal and external calendar management, including identifying and resolving scheduling conflicts.
• Arrange domestic and international travel - arrange flights, hotels & transfers.
• Plan and coordinate internal meeting logistics, conferences, meeting rooms, catering, and guest arrival arrangements.
• Plan and coordinate external events that includes hotel blocks, group transportation, property search, costs, meeting invites, negotiations and decision making.
• Perform other tasks and duties as assigned.

What are we looking for?

• Bachelor's degree and professional experience in executive management, leadership, strategy, and operations required.
• Working knowledge of Word, Excel, PowerPoint, Outlook, MS Teams.

• Strong leadership, communication, and interpersonal skills.
• Proven track record of strategic planning and execution.
• Knowledge of business principles and practices.
• Ability to build and maintain relationships with stakeholders.
• Ability to lead and motivate teams to achieve organizational goals.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team.

• Managing Execution
  - Be able to simplify and prioritize work.
• Influencing People
  - Excellent communication skills - written and verbal; influence without authority and speak comfortably with every level of the organization.
• Taking Initiative
  - Have high learning agility and drive and produce results.
• Being Flexible and Adaptable
  - Manage emotions and be flexible to…