Internal Event Specialist

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered  team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit

• Lead internal event planning of approximately 25-30 internal events per year
• Manage event set-up, registration and break down
• Assist with collateral materials and promotional items by coordinating with vendors by the placing and tracking of orders and assisting with any troubleshooting

• Lead internal event planning for US Board meetings with catering, transportation, logistics and other tasks

• Create items (save the date, invites, reminders) and obtain approvals via Kadince
• Update lists for additional sends by removing invitees who have RSVP’d
• Prepare weekly summaries of RSVPs for Line of Business (LOB) Hosts

• Manage vendor relationships including sourcing, onboarding, performance evaluation, and contract coordination

• Track event budgets and reconcile expenses post-event
• Compile post-event reports including attendance data, feedback summaries, and budget actuals
• Support virtual and hybrid event coordination including platform setup, attendee communications, and technical troubleshooting
• Material management of Pop-up banners, Tablecloths, Signage and other event items by tracking disbursement and ensuring their return
• Inventory of supplies (name tags, place cards, etc.) and order supplies when needed

• US Events team spreadsheets and Bank Wide Calendar
• US Events mailbox
  • Check for messages throughout the day and respond or forward to the appropriate US Events colleague

• Degree in Hospitality, Communications, Marketing, or related field preferred
• 2-5 years of experience in event coordination or administrative support preferred
• Strong verbal and written communication, and presentation skills
• Excellent planning and organizing skills
• Strong technical skills:
  Proficient in Microsoft Office Suite;
  Familiarity with Salesforce is a plus
• Strong time management skills
• Attention to detail is critical
• Ability to manage multiple priorities in a fast-paced environment
• Experience with Kadince or similar approval workflow tools is an asset

• Stakeholder engagement - Focus on each internal event and connect on a personal level to offer an exceptional experience to each stakeholder. Engage in a highly professional atmosphere and deliver trusted advice.
• Problem-solving - Listen, ask questions, and put yourself in the event host’s shoes. Act like an owner by understanding the needs and recommending solutions based on the needs. Remain solution-focused in order to identify opportunities.
• Efficiency – Understand that everyone’s time is valuable and effectively complete requests.
  
  Strong knowledge of CIBC internal tools, event platforms, and operational processes.
• Computersavvy- Easily navigate and focus on multiple software applications and dual monitors.
• Collaboration - Partner effectively with vendors, LOB hosts, and the broader US Events team to ensure seamless event delivery and a consistent stakeholder experience.

• You put our stakeholders first
  . You engage with purpose to find the right solutions. You go the extra mile because it’s the right thing to do.
• You’re passionate about people
  . You find meaning in relationships, and surround yourself with a diverse network of partners. You achieve trust through respect and authenticity.
• Y…