Assistant Research Administrator

Job 54142

Location Chicago, Illinois

Department: MED-Neurology

Salary/Grade: NEX/11

Target hiring range for this position will be between be range is as be $19.89-$24.85 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

Completes clerical and administrative tasks in support of unit s sponsored programs and research mission. This may include coordinating pre-award &/or post-award processes; completing internal or external forms for any/all portions (including budget) of a proposal or award; collecting, distributing &/or archiving proposal and award related documents; using spreadsheets to calculate budgets and track data &/or data analysis.

Please note:

Supervisor provides objectives, deadlines & specific instructions only for new, difficult, &/or unusual work. Work is reviewed upon completion & only occasionally to verify technical accuracy & compliance with practice, policy, & procedures. EE informs supervisor of on-going progress &/or potentially controversial matters.

EE uses an advanced knowledge of skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.

• As time and budget allows:
• New-"Brown Bag"-Interested in becoming an RA?
• Need more "How To:" sessions such as:
• Fill out internal & external paperwork
• Create & review budget
• Review sponsor guidelines
• Read a solicitation

Specific Responsibilities
:

Complexity

• Typically assists with research projects such as:
• Single Principal Investigator (PI) basic proposals, grants &/or contracts
• Components of multi-PI or multi-unit proposals, grants &/or contracts
• NIH RO1-approximately $250K/yr. over 5 yrs.
• NIH R21-approximately $150K/yr. over 2 yrs.
• Foundation grants
• NSF grants

Pre-Award

• Completes pre-award administration of grant &/or contract activities.
• Prepares proposals.
• Obtains approvals.
• Develops straightforward budgets using spreadsheets.
• Updates bio sketches.
• Formats & uploads files to electronic platforms.
• Collects &/or distributes information both internally &/or externally to/from faculty, staff, students, etc.
• Tracks proposal due dates and follows up/coordinates proposal routing as needed.

Post-Award

• Completes routine post-award administration of grant &/or contract activities.
• Processes purchase orders & cost transfers.
• Reconciles budget statements.
• Tracks expenses via spreadsheets.
• Monitors project balances and end dates.
• Coordinates core resource account set-up and maintenance.
• Provides data needed for the preparation of interim and final financial and technical progress reports.
• Processes account close-out activities.

Financial

• Completes day-to-day financial transactional activities for grants &/or contracts (obtaining approvals as necessary).
• Completes day-to-day financial transactional activities for department (obtaining approvals as necessary).
• Updates spreadsheets.
• Processes travel reimbursements.
• Assigns P-card expenses.
• Transfers expenses.
• Purchases lab &/or office equipment &/or supplies, etc.
• Monitors sponsored and non-sponsored budgets.
• Ensures timely payment of invoices.
• Reconciles accounts.
• Provides financial data, analysis &/or reports for inclusion within grant, contract &/or department budget.

Human Resources

• Processes paperwork associated with hiring & termination of employees.

Compliance

• Tracks, update, process, and submit required forms &/or reports related to compliance.
• Learns about compliance related issues & activities.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor s or higher degree; OR appropriate combination of education and experience.

Minimum

Competencies:

(Skills, knowledge, and abilities.)

• Organization, time management, detail oriented

Benefits:

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave;tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options;…