Assistant Research Administrator, Pulmonary

Grant Administration Support

This position is an administrative (non-clinical) role that supports Principal Investigators on the full lifecycle of pre and post award grant administration. This is also a hybrid role that will have weekly onsite workdays. Completes clerical and administrative tasks in support of unit's sponsored programs and research mission. This may include coordinating pre-award &/or post-award processes; completing internal or external forms for any/all portions (including budget) of a proposal or award;

collecting, distributing &/or archiving proposal and award related documents; using spreadsheets to calculate budgets and track data &/or data analysis.

Specific Responsibilities:

• Assists with research projects such as:
  Single Principal Investigator (PI) basic proposals, grants &/or contracts Components of multi-PI or multi-unit proposals, grants &/or contracts NIH RO1-approximately $250K/yr. over 5 yrs. NIH R21-approximately $150K/yr. over 2 yrs. Foundation grants NSF grants
• Pre-Award:
  Completes pre-award administration of grant &/or contract activities. Prepares proposals. Obtains approvals. Develops straightforward budgets using spreadsheets. Updates bio sketches. Formats & uploads files to electronic platforms. Collects &/or distributes information both internally &/or externally to/from faculty, staff, students, etc. Tracks proposal due dates and follows up/coordinates proposal routing as needed.
• Post-Award:
  Completes routine post-award administration of grant &/or contract activities. Processes purchase orders & cost transfers. Reconciles budget statements. Tracks expenses via spreadsheets. Monitors project balances and end dates. Coordinates core resource account set-up and maintenance. Provides data needed for the preparation of interim and final financial and technical progress reports. Processes account close-out activities.
• Financial:
  Completes day-to-day financial transactional activities for grants &/or contracts (obtaining approvals as necessary). Completes day-to-day financial transactional activities for department (obtaining approvals as necessary). Updates spreadsheets. Processes travel reimbursements. Assigns P-card expenses. Transfers expenses. Purchases lab &/or office equipment &/or supplies, etc. Monitors sponsored and non-sponsored budgets. Ensures timely payment of invoices. Reconciles accounts. Provides financial data, analysis &/or reports for inclusion within grant, contract &/or department budget.
• Compliance:
  Tracks, update, process, and submit required forms &/or reports related to compliance. Learns about compliance related issues & activities.
• Miscellaneous:
  Perform other duties as assigned

Minimum Qualifications:

Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.

Minimum

Competencies:

Organization, time management, detail oriented

Target hiring range for this position will be between $19.89 - 25.64 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:
At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs.