Preconstruction Manager

Preconstruction Manager

The Preconstruction Manager supports Pivot Energy's preconstruction function from mid- to late-stage development handoff through EPC Agreement execution and transition into project delivery. This role coordinates contractor engagement, bidding, estimating, commercial alignment, project-specific contracting, and budget formation in support of Pivot Energy's project delivery methodologies.

This role engages preferred contractor partners and internal stakeholders across Development, Legal, Project Management, Finance, Supply Chain Procurement, Engineering, Compliance, and other functions as needed to ensure projects enter execution with aligned scope, documented assumptions, commercial clarity, realistic schedules, appropriate risk allocation, strong document discipline, and budgets structured for effective execution control.

This role must understand job costing methodologies and have experience working with project management software, job costing systems, ERP platforms, and related reporting or analytics tools that support estimating, budget setup, cost tracking, forecasting, and continuity into execution.

This position materially supports Pivot's eight focus areas throughout the preconstruction stage:
Stakeholder Management, Contract Management, Quality Management, Financial Management, Schedule Management, Compliance Management, Risk Management, and Document Management, ensuring projects are well-planned, commercially sound, buildable, and aligned with cost, schedule, quality, safety, and compliance goals.

PRIMARY RESPONSIBILITIES

1. Stakeholder Management

• Ensure the appropriate internal and external stakeholders are engaged from development handoff through bidding, contractor alignment, commercial negotiation, and contract execution.
• Lead site assessment strategy, field diligence coordination, and consultant engagement activities supporting the Corporate Clean Energy Solutions (CCES) pipeline from mid- to late-stage development. Participate in site evaluations as needed to validate project readiness, align stakeholders, and proactively identify constructability, schedule, and execution risks.
• Maintain timely communication, accountability, and alignment across Preconstruction, Development, Legal, Project Management, Finance, Engineering, Procurement, Compliance, and other required participants.
• Coordinate bid review, descope, commercial alignment, and pre-award meetings with contractors and internal stakeholders.
• Ensure open development assumptions, commercial terms, owner obligations, and project readiness items are aligned with term sheets, POs, LOIs, EPC agreements, subcontracts, and execution strategy.
• Facilitate peer reviews and handoff meetings to Project Management following execution so that negotiated terms, assumptions, exclusions, clarifications, milestones, and unresolved risks are fully understood and documented.
• Drive timely issue closure and escalate unresolved commercial, schedule, scope, and risk items when required.

2. Contract Management

• Serve as a primary coordination point with Legal and other internal stakeholders for project-specific contract review workflow, issue resolution, document turn management, and negotiation support.
• Support development of contract exhibits, scope alignment, risk position tracking, commercial clarifications, and approval routing.
• Maintain clear decision logs, open-issue trackers, review logs, target execution dates, and document version control.
• Support negotiation planning and ensure pre-award commitments and negotiated terms transition into execution without loss of context.
• Apply understanding of different project delivery methodologies to contract structure, risk allocation, scope definition, and commercial positioning.

3. Quality Management

• Support Preconstruction leadership in ensuring contractor partners are appropriately prequalified and that contractor performance feedback is incorporated into selection decisions.
• Help ensure development and bid packages are complete, accurate, coordinated, and issued with sufficient detail to support accurate pricing, schedule development, contracting, and execution planning.
• Coordinate and participate in field diligence activities, constructability evaluations, estimate reviews, subcontractor procurement efforts, and package quality assurance processes to support accurate pricing, execution readiness, and successful project delivery outcomes.
• Reduce rework caused by poor document hygiene, incomplete consultant deliverables or bid packages, missing scope definition, unclear design basis, or inadequate response to contractor RFIs.
• Integrate safety planning into preconstruction by ensuring project-specific safety expectations, known site risks, temporary works considerations, and safety-related bid inclusions are identified early enough to inform scope, means and methods sensitivity, budget, and contractor alignment.

4. Financial Management

• Produce, coordinate, and validate cost estimates and project budgets for PV…