Project Coordinator, Facilities Maintenance

SALARY

$89,507.66

POSITION SUMMARY

Under general supervision, coordinates activities related to the implementation of small- to medium-scale Authority facilities and right-of-way construction projects. Provides coordination and administrative support for project agreements, scopes of work, project documentation, scheduling, accountability, and budgets

PRIMARY RESPONSIBILITIES

* Assists management on assigned projects.

o Coordinates the adherence to contract policies and procedures by construction staff.

o Develops project schedules and coordinates and monitors the receipt of contract deliverables from outside construction management consultants.

o Monitors the work of construction management consultants' personnel for assigned projects to ensure compliance with policies and procedures.

o Coordinates assigned elements of construction and professional services projects, including project initiation, budgeting, invoicing, and closeout.

o Reviews scopes of work to ensure clarity, completeness, and alignment with department objectives.

o Supports procurement processes including bid documentation, contractor selection, and vendor coordination.

* Completes administrative duties associated with gaining approvals and authorizations for initiating new projects.

o Prepares contract documents related to new construction contracts, and new design and construction management contracts including incorporation of CTA procedures and policies.

o Assembles contract documents, drawings, and specifications.

o Collaborates with different CTA departments to obtain items and feedback necessary for assembling elements of a contract.

o Ensures that department quality procedures are followed.

o Obtains approvals necessary to finalize documents

o Tracks project KPIs and performance metrics.

* Performs oversight and monitoring of administrative duties relating to budgeting and invoicing as required.

o Monitors consultant hours for budgetary compliance. Prepares labor summary reports for consultant hours and verifies billing for accuracy of reported hours.

o Coordinates reports regarding the financial status of construction consultant management contracts.

o Monitors consultant and contractor performance evaluations to ensure their performance adheres to Authority standards and budgetary constraints.

o Monitors project updates and documents utilized for updating CTA management.

* Performs field inspections of construction sites as required.

Verify adherence to safety standards, regulatory requirements, and department policies.

o Coordinates inspections and ensures deficiencies are corrected.

o Coordinates required permits.

* Analyzes and monitors web-based project management software reflecting current CTA operating and processing procedures.

* May coordinate small-scale projects or perform limited project management responsibilities during the temporary absence of a Project Manager.

* Performs related duties as assigned.

MANAGEMENT RESPONSIBILITIES

Reporting to this position are the following jobs:

Job Title

* None.

CHALLENGES

* Coordinating multiple concurrent projects involving various departments and stakeholders.

* Ensuring consultants and contractors adhere to CTA policies, contract requirements, project schedules, and budget constraints.

EDUCATION/EXPERIENCE REQUIREMENTS

* Bachelor's Degree in Engineering, Architecture, Construction Management, Business, or a related field, or an equivalent combination of education and experience relating to this position.

* Experience in project planning, contract controls, or scheduling preferred.

* Must possess a valid Driver's License.

* Required to complete and maintain CTA Rail Safety Training certification.

PHYSICAL REQUIREMENTS

* Requires sitting for extended periods of time, standing, visual acumen, manual dexterity, and fingering for working with computer keyboards.

* Required to climb and/or walk on structures, which may be at elevated levels.

* Working conditions are varied and include all weather ranges (from extreme cold to extreme heat, rain to snow and ice, etc.).

* Conditions also include working at extreme heights; working near electrified third rail; working in subway tunnels with limited clearance,…