Events Manager

Overview

The Events Manager is a strategic, detail-oriented professional responsible for managing the planning, logistics, and on-site execution of PCMA events and meetings. This position oversees multiple programs throughout the year—ensuring operational excellence, superior attendee experience, and alignment with organizational objectives. The Events Manager works collaboratively with cross-functional teams, venues, and vendors to deliver seamless event experiences, managing budgets, timelines, and logistical details from conception through completion.

The ideal candidate brings creativity, strong project management skills, and proven experience managing complex event logistics in a fast-paced, high-performance environment.

• Serve as lead logistical event organizer for assigned PCMA programs, including conferences, board meetings, and special events.
• Oversee all logistics related to venue management, meeting room sets, food & beverage, audiovisual and production, internet, signage, décor, shipping, and on-site operations.
• Develop and manage detailed project timelines, production schedules, and run-of-show documents to ensure successful event delivery.
• Partner with internal stakeholders to define event requirements, objectives, and deliverables.
• Manage vendor relationships and negotiate contracts for assigned services, ensuring cost effectiveness and adherence to PCMA standards.
• Manage event budgets—tracking expenses, approving invoices, and preparing financial reconciliations.
• Lead planning calls with vendors, partners, and internal teams; provide clear communication and direction throughout the event lifecycle.
• Manage on-site event execution including load-in/out, vendor supervision, and troubleshooting.
• Ensure sustainability, accessibility, and inclusivity considerations are integrated into event logistics.
• Participate in planning visits and provide on-site event support as assigned.
• Assist with additional event logistics and projects as requested by the Director of Events.
• Contribute to a collaborative, respectful, and positive workplace culture.

Ideal candidates will have proven experience managing complex event logistics in a fast-paced, high-performance environment, with strong project management skills, cross-functional collaboration, vendor management, budgeting, and on-site execution capabilities.