Production Coordinator

About The Role

The Production Coordinator is the operational backbone of a fast‑paced, multi‑platform production environment spanning live services, broadcast content, and digital media. This role blends executive‑level administrative support with creative production coordination to ensure ideas are executed with precision, speed, and excellence.

Reports To:

Production Director

FLSA:
Exempt, Full‑Time

Department:
Production

• Own pre‑production logistics for live services, broadcast programming, and digital content shoots.
• Coordinate end‑to‑end production planning for creative assets including promos, announcements, interviews, testimonials, and short‑form content.
• Manage shoot logistics including locations, schedules, talent coordination, and production readiness.
• Translate creative direction into executable timelines and coordinated production plans.

• Own and protect the Production Director’s calendar to ensure alignment with production priorities.
• Prepare agendas, briefing materials, and follow‑up tracking for leadership and production meetings.
• Serve as an operational filter for communication, requests, and scheduling across departments.
• Maintain clarity across shifting priorities in a fast‑moving production environment.
• Proactively identify and resolve logistical challenges before escalating to the Production Director.
• Support the Production Director by managing logistics, allowing leadership to focus on creative direction and high‑level decision‑making.

• Act as a central coordination point between creative, technical, and volunteer production teams.
• Align communication across NLCTV, audio, lighting, video, contractors, and creative contributors.
• Track production requests, deliverables, and timelines across multiple simultaneous projects.
• Ensure seamless handoff between planning, production, and execution phases.

• Book and coordinate talent, hosts, and contributors for live and filmed segments.
• Manage scheduling and logistics for on‑camera content, interviews, and creative shoots.
• Support coordination with external creatives, freelancers, and production partners.
• Track post‑production progress and ensure timely delivery of final assets.

• Develop and refine production workflows and systems for scalability and efficiency.
• Oversee purchasing and logistics for production needs (equipment, sets, travel, hospitality, and shoot operations).
• Manage vendor coordination, check requests, and contractor documentation.
• Maintain structured production records, schedules, and asset tracking systems.
• Create and maintain repeatable production timelines and checklists for recurring events and services.
• Support onboarding and coordination of production volunteers and contributors.
• Support building a healthy and structured volunteer pipeline.

• High‑level organizational thinker with strong operational instincts.
• Experience in production, media, creative operations, or administrative support environments.
• Ability to move fluidly between creative workflows and structured administrative execution.
• Strong communicator who can manage multiple stakeholders across creative and technical teams.
• Calm, precise, and solution‑oriented in fast‑moving, high‑pressure environments.
• Detail‑obsessed with the ability to manage complexity without losing clarity.
• Comfortable working in a culture of deadlines, and live execution.
• Passion for creative excellence, storytelling, and production quality.

This is a real‑time production environment where creativity meets execution ’ll operate in a culture that values speed, excellence, collaboration, and innovation—where live services function like broadcasts, content is constantly evolving, and production standards are consistently high.

Expect dynamic shoot days, live production environments, rapid shifts in priorities, and a team that operates like a modern creative studio—fast, collaborative, and detail‑driven. Flexibility, ownership, and creative problem‑solving are essential to success here.

This job description outlines the general nature and scope of the position and is not intended to be an exhaustive list of all duties or responsibilities.