Architectural Specifications Writer

Job Description:

General

Summary:



The Specifications Writer, with general direction from the Manager-Specifications, coordinates the preparation of specifications (establishing material requirements and describing installation) for all disciplines;
Establishes and maintains office standard specifications.

Essential Job Functions:

• Work with project managers, architects and engineers to prepare specifications for schematic, design development and construction documents.
• Educate less experienced staff throughout the course of the project on specification writing principles.
• Seek out additional opportunities to learn about products and technologies and disseminate information to team members. Update Ghafari master specifications as required.
• Coordinate and expedite specification preparation among the disciplines; coordinate word processing support to produce final specification documents to meet project schedules.
• Conduct technical investigation of products, materials and construction methods to edit project specifications.
• Review selected submittals for conformance with contract documents, as requested by architects.
• Ensure compliance with related codes and regulations imposed by governing authorities in collaboration with project architects and engineers.
• Prepare written portion of addenda and bulletins relating to specifications.
• Gather on-site data pertinent to the preparation of specifications.
• Prepare contract conditions, general and bidding requirements as required.
• Revise, maintain, and establish new standard specifications required for a given custom assignment.
• Establish and update procedures related to the maintenance of job files.
• Efficiently use client master specification editing software.
• Perform related duties as assigned.

Employment Qualifications:

Education:

• Bachelor's degree in Architecture, Engineering or Construction Management
• Registered Architect preferred
• Active and participating CSI or SCIP membership preferred.
• CDT, CCCA, and/or CCS accreditation preferred

Experience:

• Five or more years' experience writing specification documents in architectural/engineering industry

Skills/

Competencies:

• Proficiency in Master Spec, Master Works, and Microsoft Office applications.
• BIM 360/ACC, Bluebeam, Spec Link Cloud, Visispecs and Specs Intact proficiency preferred.
• Excellent written and oral communication skills

Benefits:

At Ghafari, we offer a robust benefits package designed to support your overall wellbeing. In addition to a competitive salary, eligible employees receive Medical, Dental, Vision, Life Insurance, Short-Term & Long-Term Disability, 401(k) match, Flexible Spending Accounts, Health Savings Accounts, Teladoc, Employee Assistance Program, Professional License Reimbursement, Educational Assistance, Voluntary Pet Insurance, Parental Leave, Paid Time Off, and 8 Paid Holidays.

The annual base salary range for this position is $80,000 to $95,000.00. Individual pay is based on factors such as relevant experience, job-related skills, education, and training.

About Us

At Ghafari Associates, we don't just design buildings-we help shape the future of the industries we serve. As a global leader in architecture, engineering, and consulting, we partner with clients to deliver forward-thinking solutions that transform how people work, manufacture, and connect.

Our strength lies in our people. We bring together curious minds, technical experts, and creative problem-solvers who thrive on collaboration and innovation. Whether supporting major industrial programs or advancing federal and commercial projects, our teams are empowered to make a meaningful impact-both for our clients and within our communities.

We are committed to investing in our employees' financial, physical, and emotional well-being, as well as their professional growth. Through robust training, licensure support, internships, mentorships, and tuition reimbursement, we provide the resources our people need to build rewarding careers while making a lasting difference in the communities we are proud to call home.

Ghafari Associates is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees…