Summer ESL Teaching Manager, DePaul University, Chicago

Job Type
:
Non-Residential, Full-Time, Fixed Term

Reports to
:
Academic Manager

Dates
:
July 24 – August 3

Working hours
: 8:30‑12:30 & 1:30‑5:15

This is a senior position, and the successful candidate will be a member of the school’s management structure. The holder has the key task of leading and managing the academic life of the center and plays a crucial role in whole‑school strategy and development. You will inspire teachers to deliver high‑quality, communicative lessons. You will also be responsible for communicating with the Center Director and Group Leaders about academic‑related matters.

• Lead and manage the Academic Team in the center by encouraging, supporting and challenging teachers to maintain ISV USA’s high academic standards
• Ensure teachers prepare lessons and adapt material/stages to their class composition and support teachers in delivering the ISV USA syllabus
• Deal with day‑to‑day issues of the academic department, as and when they arise and with student and group leader enquiries on academic matters
• Ensure teachers are present in their assigned classrooms prior to the commencement of each lesson, adhering strictly to the official ISV USA timetable
• Deal with student discipline issues and report any persistent bad behaviour to the Centre Director
• Attend and assist in welcome meetings and graduation ceremonies, as required by the Centre Director

• Ensure there is a clear communication channel with staff and have an open‑door policy
• Monitor staff performance and teachers prompt completion of all administrative tasks required
• Chair academic meetings in the centre
• Serve as the primary contact for all teacher inquiries, offering essential advice and support
• Cover for absent staff: arrange cover, record and monitor all absences
• Supervise the preparation of student reports within agreed deadlines
• Inform the Academic Manager of all academic needs in the centre
• Delegate tasks to an assistant, if available, while providing necessary support and guidance
• Conduct formal observations and provide feedback according to the ISV USA observation guidelines and rubric

• Assist the Academic Manager with student admissions, monitor and manage arrangements for entrance testing and assessment
• Oversee the allocation of staff in consultation with the Academic Manager
• Oversee the timetabling and administration of preparation
• Monitor live updates of student attendance online and liaise with the Centre Director on student attendance matters
• Supervise the completion of up‑to‑date teaching records online and student feedback questionnaires
• Maintain accurate and complete online staff and student records, including completing and sending off staff timesheets for payment

• Attend all required training and orientation meetings before the session starts
• Review ESL curriculum, lesson plans, and accompanying materials before the program begins
• Participate in student welcome meeting, if required
• Be proactive in providing support and guidance to teachers, including leading teacher training day
• Supply additional materials to supplement the curriculum where necessary
• Participate in and assist with the session graduation ceremony

• Effectively manage resources and materials, making sure that they are returned to the staff room at the end of each teaching day
• Ensure teachers’ rooms and classrooms are left secure and tidy after use
• Ensure borrowed equipment has been returned
• Help develop, advance and expand teaching resources
• Keep an inventory of materials and ensure any unused items are returned to the Head Office at the end of the summer

• Prioritise the safety and welfare of students at all times
• Provide safety and welfare assistance to students
• Report any issues which may be affecting students’ safety, wellbeing and academic performance
• Be aware of relevant fire, health and safety issues in the classroom and around the centre
• Ensure all staff are aware of accident and emergency procedures

• Uphold and actively contribute to ISV USA’s mission of delivering high‑quality programmes
• Maintain a…