Medical Education Program Specialist

Medical Education Program Specialist

Hiring Department: Medical Education
Location: Rockford, IL USA
Requisition : 1039794
FTE: 1
Work Schedule: 8am-4p
Shift: Days
# of Positions: 1
Workplace Type: On‑Site
Posting Close Date: 3/12/26

The budgeted salary range for the position is $19.50 - $24.50/hr salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting‑edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

As a member of the Office of Medical Education & Evaluation, the person who holds this position will take primary responsibility for all clerkship, elective, sub‑internship, and M3/M4 faculty assessment of student forms and communication to students, faculty, and staff as it pertains to these documents. This person will provide administrative support to data monitoring programs within the Office of Medical Education and Evaluation and collaboration with members of the Office of Student Affairs to ensure development of student portfolios is accurate and accomplished in line with deadlines for accrediting bodies and national programs.

This person will maintain all records as required for accreditation purposes and collaborate with college wide departments for data sharing and analysis. This person will also maintain certification with prometric for computer based testing examinations in the CBT center for both UIC developed exams, NBME, and USMLE exams.

• Phase 2 (M3/M4) student assessment records
• 1. Coordinates faculty grading procedures for all M3/M4 and students.
• 2. Constructs and maintains a log of M3 & M4 student schedules and their faculty preceptors.
• 3. Develops and generates individual faculty evaluation of student instruments and distributes them to the appropriate faculty preceptors; makes recommendations for modifications to existing forms.
• 4. Develop and/or participate in processes for utilizing new technology to improve access for students and faculty to participate in the grading process.
• 5. Uses good judgment in ensuring, to the degree possible, that the evaluation instruments are completed and student grades are assigned according to the protocol established with each of the academic departments.
• 6. Makes recommendations regarding the procedures involving the processes of assigning, distributing, receiving and recording evaluation instruments.
• 7. Uses discretion in handling sensitive and confidential information regarding student evaluations.
• 8. Monitors and coordinates the flow of information regarding student performance from multiple faculty at multiple clinical sites.
• 9. Communicates effectively with faculty regarding completion of student evaluation forms.
• 10. Perform other duties as assigned.
• Student Records
• 1. Collaborates with local registrar to maintain academic records for all current students.
• 2. Updates each…