Admissions & Operations, Sr. Analyst

About the Department

BSD MST - Staff. Founded in 1967, The University of Chicago Medical Scientist Training Program (MSTP) is one of the nation’s longest-running physician-scientist training programs. It prepares future leaders in academic medicine through rigorous scientific and clinical training, equipping students to pursue careers in biomedical research and tackling pressing challenges in medical science.

This at-will position is wholly or partially funded by contractual grant funding which is renewed under provisions set by the grantor of the contract. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance.

The Admissions & Operations, Sr. Analyst coordinates all administrative aspects of the MSTP recruitment and admissions process and manages the daily operations of a small, fast‑paced office. The role is the primary point of contact for prospective students, requiring exceptional professionalism, strong organizational skills, and clear, responsive communication. A regular on‑site presence is required to assist drop‑in students, respond to inquiries, and ensure access to office resources.

The position reports to the Executive Director of MSTP and collaborates closely with faculty leadership to support program goals and operations.

• Serves as the primary point of contact for prospective students.
• Leads recruitment and outreach strategy and events (including minimal travel as needed), representing both MSTP and the broader BSD graduate programs.
• Manages operational components of the admissions process: coordinating admissions committee meetings, overseeing application screening and review, developing interview day schedules, and leading communication with faculty, current student volunteers, and administrative interviewers.
• Partners with Graduate Admissions Professionals (GAPP) and the Pritzker School of Medicine to ensure admissions processes and offers comply with institutional and federal guidelines.
• Plans and executes MSTP Revisit (Second Look) events in coordination with Pritzker Revisit programming.
• Maintains a daily on‑site presence to support access to office resources and assist drop‑in students.
• Supports MSTP’s business operations, finance, and accounting functions in accordance with university systems, policies, and guidelines, including travel and reimbursement processes.
• Coordinates schedules for students, faculty, and staff for meetings, events, and program activities.
• Assists the Assistant Director of Student Affairs with programmatic initiatives as needed.
• Oversees procurement of goods and services for events, including vendor communication and coordination.
• Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.
• Recommends process improvements for programs that relate to critical student‑life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.
• Performs other related work as needed.

• Minimum: college or university degree in a related field.
• Preferred:
  Master’s degree in a related field.

• Minimum: 2–5 years of work experience in a related discipline.
• Preferred: 2+ years in academic admissions or recruitment, project and event management experience, familiarity with institutional purchasing and finance processes, advanced knowledge of Microsoft Office and Adobe Suite products.

• Demonstrated flexibility and ability to multi‑task in constantly changing demands and deadlines.
• Professional communication with prospective and current students, faculty, and administrative partners at all levels.
• Project management skills and ability to troubleshoot.
• Attention to detail.
• Initiative and independent problem solving, both individually and as part of a team.
• Confidentiality.

• Office Environment.
• Weekend/Evening hours as needed to support events.

Travel required for recruitment and outreach events, as needed.

• Resume (required)
• Cover Letter…