Proposal Coordinator-SC

About Us

Ardmore Roderick is a full-service infrastructure solutions firm that specializes in Utilities, Transportation, Aviation, Rail and Transit, Building and Facilities Projects. We are headquartered in Chicago, IL with offices in Florida, Illinois, North Carolina, Ohio, Pennsylvania, Tennessee and Texas.

Reimaging infrastructure to improve lives and communities

Transforming communities by empowering the best minds to deliver innovative infrastructure solutions.

We Care: especially about excellence, impact, innovation, inclusion and safety

Are you ready to help shape the success of impactful infrastructure and construction projects? Ardmore Roderick is seeking a dynamic, detail-oriented Proposal Coordinator to support business development and pursuit efforts across the Architecture, Engineering, and Construction (AEC) industry. This role is ideal for a highly organized professional who thrives in a fast‑paced environment, enjoys collaborating with technical teams, and has a passion for creating compelling, client‑focused proposals and marketing materials.

At Ardmore Roderick, it’s not just about projects — it’s about people.

As a Proposal Coordinator, you will play a key role in driving successful pursuits through the coordination, development, and production of proposals, statements of qualifications (SOQs), presentations, and marketing collateral. This position requires strong communication skills, critical thinking, attention to detail, and the ability to manage multiple deadlines while maintaining the highest standards of quality and brand consistency. This opportunity will be located in our Chicago Office and could have potential to be hybrid depending on the specific client, project and team needs.

• Lead/assist the coordination, writing, editing, formatting, and production of proposals, SOQs, presentations, interview materials, and other marketing collateral.
• Assist with major strategic pursuits, working under the guidance of the Proposal Manager.
• Review and analyze RFQs, RFPs, and solicitation requirements to ensure compliance with submission guidelines and deadlines.
• Develop proposal schedules, compliance matrices, and deliverable checklists to manage proposal workflows effectively.
• Coordinate proposal content across the full pursuit lifecycle, including technical narratives, resumes, project sheets, graphics, and supporting documentation.
• Collaborate with project managers, technical staff, subconsultants, and leadership teams to gather and organize proposal information.
• Assist with proposal production, quality control reviews, and final submission coordination.
• Develop, maintain, and update marketing resources including resumes, project descriptions, boilerplate content, images, testimonials, and other support materials.
• Maintain and update CRM databases with employee, project, and pursuit information.
• Support digital asset management efforts, including organization and maintenance of Open Asset or similar platforms.
• Maintain consistency with company branding standards and serve as a brand ambassador across all marketing materials.
• Assist with company events, marketing initiatives, and business development activities as needed.
• Stay current on industry trends and continue professional development within the AEC industry.

• Bachelor’s degree in Marketing, Communications, Journalism, English, Business, or a related field required.
• 3–5 years of related proposal or marketing experience, preferably within the AEC industry.
• Experience reading and interpreting RFQs, RFPs, and other procurement documents.
• Exceptional writing, editing, proofreading, and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Proficiency in Microsoft Office Suite and Adobe Creative Suite, particularly InDesign.
• Experience with CRM systems such as Deltek Vision/Vantagepoint preferred.
• Familiarity with Open Asset or other digital asset management software is a plus.
• Ability to think critically, work independently, and collaborate across multiple departments and…