Office Manager

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Full Time Chicago, IL, US

5 days ago Requisition

Salary Range: $58,788.24 To $70,026.59 Annually

Job Description:

Office Manager

Reports To:

Principal

As a leading education management organization, Meridian Charter Schools is committed to transforming the lives of students in culturally and linguistically diverse communities by providing students access to high-quality educational opportunities that elevate their identities as an asset and foster equitable and inclusive learning environments. Meridian Charter Schools is a school management organization (SMO) in Chicago, IL that operates three campuses of Chicago International Charter School: CICS Ralph Ellison High School, CICS Northtown Academy High School, and CICS Wrightwood Elementary School.

We believe through collective effort, we will have collective impact.

Informed by the school’s mission, goals, and needs, office managers will act to contribute to the effective management of the school, ensure high levels of compliance with network, district, and state mandates, and support the development of a positive, welcoming climate. This position is pivotal in facilitating the school's educational purposes through the efficient daily operations of the school office and effective development, implementation and/or compliance with administrative, financial, and organizational processes.

To that end, office managers are expected to maintain the utmost confidentiality and professionalism at all times.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are generally representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mission, Vision, Core Values :
Facilitate and promote equity, a positive school environment and advocacy of students that aligns with the organization's mission and values. Collaborate with colleagues and school leaders to strengthen support structures intended to promote access and equity that meets the needs of all students. Demonstrate respect and regard for students, colleagues, and parents.

Ethics and Professional Norms:
Update all necessary records accurately and completely as required by laws, in accordance with network policies and school protocols. Develops and maintains physical and electronic record keeping systems in compliance with district and state mandates and school policy. Build positive and respectful relationships with staff, students, families, and community partners.

Ensures the collection, reporting, and correction of student attendance data, when needed. Collects and organizes documents for student files. Completes school, network, and district compliance tasks. Assists with audit preparation and audit processes. Provides assistance with safety drills, as directed by the administration. Maintains and updates student and staff emergency and contact information. Monitors compliance platforms, alerting the administration to upcoming deadlines.

Seeks and attends professional development workshops to improve ability to manage and coordinate student information databases. Answers and responds clearly and accurately to telephone and in-person inquiries from students, staff, parents and the public. Screens calls for the principal, staff, students, and others working in the building to maintain safety and confidentiality.

Equity and Cultural Responsiveness:
Demonstrate preparation and skill in working with students and families from diverse cultural, economic and ability backgrounds. Support the creation of inclusive, identity-affirming spaces for students Implement professional practice and responsibilities, demonstrating cultural competence. Implement D.E.I principles in interactions with members of the school community.

Community of Care and Support for Students:
Ensures accuracy of student information databases, initiating corrective actions when errors arise. Enters students into student information databases, checking the accuracy of summer rollover processes to ensure that the school roster is correct. Troubleshoots student information systems to address concerns. Collects registration documents and fees. Maintains accurate records of student enrollment/registration documentation. Ensures that health documents are routed to the correct personnel and documented.

Supervises students who come into the office; monitors and corrects student behavior.

Professional Capacity of School Personnel :
Trains and assigns, prioritizes work of student office helpers and temporary help. Communicates concerns to the administration pertaining to office management, safety procedures, etc. Delegates tasks appropriately and…