School Operations Coordinator & Athletic Director

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Full Time, NU Leadership 12, Chicago, IL, US

Salary Range: $72,300.00 To $90,300.00 Annually

Reports To:

Principal

Location:

CICS Ralph Ellison High School

As a leading education management organization, Meridian Charter Schools is committed to transforming the lives of students in culturally and linguistically diverse communities by providing students access to high-quality educational opportunities that elevate their identities as an asset and foster equitable and inclusive learning environments. Meridian Charter Schools is a school management organization (SMO) in Chicago, IL that operates three campuses of Chicago International Charter School: CICS Ralph Ellison High School, CICS Northtown Academy High School, and CICS Wrightwood Elementary School.

We believe through collective effort, we will have collective impact.

The School Operations Coordinator is responsible for coordinating the day-to-day operational functions that support the efficient and effective operation of CICS Ralph Ellison High School year-round. This position oversees school operations including athletics, state and local assessment coordination, front office management, administrative support, school events, facilities coordination, student records, and operational logistics.

The School Operations Coordinator serves as a key member of the school's operations team, ensuring that students, staff, and families experience a safe, organized, and welcoming environment while allowing instructional leaders to focus on teaching and learning.

This is a full-time, 12-month position. Occasional evening and weekend hours may be required to support school events, athletic competitions, testing activities, and family engagement events.

Coordinate the day-to-day operational activities necessary for the efficient functioning of the school.

• Develop and maintain operational procedures and systems.
• Manage operational calendars and coordinate school-wide logistics.
• Support school safety procedures and emergency preparedness plans.
• Ensure operational compliance with network, district, and state requirements.

Serve as the school's Athletic Director and oversee all operational aspects of the athletic program.

• Coordinate athletic schedules, transportation, officials, facility use, and equipment.
• Support coaches with student eligibility verification and game logistics.
• Maintain athletic records and communications with families and league representatives.
• Ensure compliance with IHSA and network athletic requirements.
• Coordinate athletic events, concessions, and supporting student participation.

Serve as the School Testing Coordinator and manage all aspects of state and local assessments.

• Coordinating testing schedules and logistics.
• Managing secure testing materials and assessment documentation.
• Ensuring testing accommodations are implemented appropriately.
• Train staff on testing procedures and ensure testing compliance.
• Maintain assessment records and submit required reports.
• Ensure compliance with all assessment protocols and regulations.

Oversee the daily operations of the school's front office.

• Coordinate reception and visitor management.
• Ensure excellent customer service for students, families, staff, and community members.
• Maintain office supplies, equipment, and operational resources.
• Support efficient office workflows and communication.

Provide operational and administrative support to the Principal and leadership team.

• Prepare reports, correspondence, and operational documentation.
• Coordinate meetings, school events, and staff logistics.
• Assist with purchasing, inventory, and vendor coordination.
• Maintaining organized operational records and documentation.

Support student enrollment, records management, and student intervention systems to ensure students receive timely academic, behavioral, and attendance supports.

• Assist with student enrollment, registration, withdrawals, and transfer processes.
• Maintain accurate and confidential student records in accordance with district, state, and federal requirements.
• Support attendance monitoring, student information systems, and compliance reporting.
• Coordinate student records requests, cumulative files, and records transfers.
• Assist with the implementation of the school's Multi-Tiered System of Supports (MTSS), including tracking interventions and documenting student progress.
• Support with Identification and coordination of Tier 2 academic, attendance, behavior, and social-emotional interventions for students requiring additional support.
• Monitor student on-track indicators, including attendance, grades, behavior, and credit accumulation, and coordinate interventions for students at risk of falling off track.
• Schedule and…