Department Assistant (On-site

Position: Department Assistant (On-site)
The Highlights:

The Department Assistant in Writing, Rhetoric, and Discourse (WRD) reports to the chairperson and provides general management/supervision of the day-to-day operations of the departmental office. This position assists the chair, facilitates routine academic business for 18 full
-time and 50+ part-time faculty members, executes event planning, and manages technology resources. Hiring/managing student assistants, the execution of routine curricular activities and student services, and managing the department's digital content [website and social media platforms] are also essential responsibilities in this position. The Department Assistant responds to faculty, student, and public inquiries as they arise.

What You'll Do:

* Office management and implementation of daily, weekly, quarterly, and annual routines of the department:

* coordinating operating, discretionary and/or grant budgets including daily transactions, procurement transactions including office supplies and equipment; hiring paperwork, offer letters, and quarterly payroll for contingent faculty.

* Maintaining personnel files for all faculty, managing records associated with tenure-line faculty probationary and promotion and tenure review and faculty and staff job searches; assisting the Chair and Associate Director of FYW with quarterly course schedule maintenance for all departmental programs; event planning and technology management.

* Curricular Support:

* Maintaining and updating all curricular records via institutional systems including those in Campus Connect (assigning advisors; dropping/adding students);
Tableau; and in Google docs related to job description, such as the WRD Student Program Database

* Serving as the department's primary contact for Admissions offices and other university and college entities related to curriculum.

* Overseeing the department's Online Teaching Evaluation system.

* Monitoring WRDx email during registration and manages X-section enrollments

* Managing the department's contribution to the University Catalog; performs scheduled content updates as directed by Student Records.

* Supporting graduate program (MAWRD, TESOL Certificate) directors' administrative processes:
Graduate assistantship applications, Teaching Apprenticeship Program applications, Tuition waivers, Admissions, Advisor Assignments.

* Assists department chair as needed, including but not limited to the following: managing search committee documents, serving as liaison to all university and college administration; recording and transcribing minutes.

* Digital Content Management:

* Serves as the department's web manager, maintaining the department's sites in the content management system.

* Acts as the department's social media manager, creating and distributing content via Facebook, Twitter, Linked In, etc., and the department's Word Press blog-in coordination with the Chair and the Graduate Director meetings and graduate faculty meetings; oversight and execution of Contingent Faculty Elections - executes voting procedures for the department's contingent faculty representative and First-Year Writing committee members as specified in department's Bylaws

* Managerial/

Supervisory Responsibilities:

* is responsible for hiring/training student assistants, student time-sheet approval, and overseeing tasks delegated to student worker/s including, but not limited to: maintaining spreadsheets for faculty office hours, offices, contact information, photocopying and scanning, sorting and distributing mail for 60-70 faculty

* Maintaining office information:

* brochures, notices, announcements, bulletin boards, etc

* receptionist tasks, such as welcoming and directing visitors and inquiries and channeling phone calls to appropriate parties

* Marketing:

* Creates and manages the department's print and media resources intended for student recruiting and public viewing (flyers, handouts, flat-screen content, etc.)

* Designs routine marketing and recruitment materials for department programs, classes, and events (flyers, posters, postcards, flat screen slides, etc.)

* Works collaboratively with faculty members and committee chairs as necessary to create…