Academic Advisor

Academic Advisor

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website .edu/mission/. For information about the university's focus on transformative education, they should consult our website .edu/transformativeed.

Job Title - ACADEMIC ADVISOR

Position Number - 8102690

Work Modality
- Fully In-Person

Is this request for the creation of a new Position (or the modification of an existing Position) to temporarily support the Work Day ERP? - No

Job Category
- University Staff

Job Type
- Full-Time

FLSA Status
- Exempt

Campus
- Rogers Park-Lake Shore Campus

Department Name - STUDENT ACADEMIC SERVICES

Location Code - FIRST AND SECOND YEAR ADVISING (02043E)

Is this split and/or fully grant funded? - No

Duties and Responsibilities
- The Academic Advisor, Office of First and Second Year Advising (FSYA), provides holistic academic advising for a caseload of first- and second-year undergraduate students on major discernment, course selection, requirements for selected areas of concentration, and a wide range of student academic and development issues to support student success and timely progression toward graduation.

Individual Student Academic Advising (50%)

Meets with students from an assigned caseload, in person and remotely, for 1:1 academic advising appointments to discuss individualized academic planning through the lens of Jesuit education traditions:

Communicates degree requirements, helps students navigate academic policies, and liaises with families/parents and faculty (in accordance with FERPA regulations) in support of student success

Assists students in degree planning and helps to establish a comprehensive academic plan that meets the student's educational goals and program requirements.

Responds to student inquiries via email within a standard 2-business-day response timeframe

Participates in express academic advising and drop-in academic advising initiatives at assigned coverage times throughout the academic year

Provides specialty population academic advising, either as an assigned academic advisor or during express and drop-in academic advising periods, to populations such as honors students, international students, Rome Start students, and others.

Applies key advising concepts related to student success coaching and academic advising in all interactions with students; receives coaching from department leadership and seeks to continuously improve advising methodology through timely and intentional application of feedback

Participates in targeted student campaigns for potential retention issues including academic probation, non-enrollment, and student survey responses

Academic Advising Administration (20%)

Maintains accurate student records including the logging of interaction notes in accordance with established department processes:

Submits notes for all student interactions in a timely manner and in a format that meets department documentation standards

Conducts course-schedule audits at designated periods each academic year, logging results and communicating potential concerns with students aside suggested resolutions

Participates in academic file review processes to support a successful transition of students between the FSYA office and college or school academic advising/dean's offices

Oversees messaging campaigns for each academic term:

Builds a suite of communications for each term using provided templates

Schedules campaign distributions to align with the department's central communication strategy

Manages communications on an ongoing basis, applying updates and revisions to scheduled campaigns as opportunities arise.

Responsible for establishing functional mastery of all relevant advising technologies in support of job duties and student support:

Includes the department's student success management system, campus learning management system, student scheduling system, and other programs as deemed necessary by department leadership to support student success

Supports Student…