Academic Advisor

Academic Advisor

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website .edu/mission/. For information about the university's focus on transformative education, they should consult our website .edu/transformativeed.

Job Title - ACADEMIC ADVISOR

Position Number - 8100711

Work Modality
- Fully In-Person

Is this request for the creation of a new Position (or the modification of an existing Position) to temporarily support the Work Day ERP? - No

Job Category
- University Staff

Job Type
- Full-Time

FLSA Status
- Exempt

Campus
- Rogers Park-Lake Shore Campus

Department Name - STUDENT ACADEMIC SERVICES

Location Code - FIRST AND SECOND YEAR ADVISING (02043E)

Is this split and/or fully grant funded? - No

The Academic Advisor, Office of First and Second Year Advising (FSYA), provides holistic academic advising for a caseload of first- and second-year undergraduate students on major discernment, course selection, requirements for selected areas of concentration, and a wide range of student academic and development issues to support student success and timely progression toward graduation.

Individual Student Academic Advising (50%)

• Meets with students from an assigned caseload, in person and remotely, for 1:1 academic advising appointments to discuss individualized academic planning through the lens of Jesuit education traditions:
• Communicates degree requirements, helps students navigate academic policies, and liaises with families/parents and faculty (in accordance with FERPA regulations) in support of student success
• Assists students in degree planning and helps to establish a comprehensive academic plan that meets the student's educational goals and program requirements.
• Responds to student inquiries via email within a standard 2-business-day response timeframe
• Participates in express academic advising and drop-in academic advising initiatives at assigned coverage times throughout the academic year
• Provides specialty population academic advising, either as an assigned academic advisor or during express and drop-in academic advising periods, to populations such as honors students, international students, Rome Start students, and others.
• Applies key advising concepts related to student success coaching and academic advising in all interactions with students; receives coaching from department leadership and seeks to continuously improve advising methodology through timely and intentional application of feedback
• Participates in targeted student campaigns for potential retention issues including academic probation, non-enrollment, and student survey responses

Academic Advising Administration (20%)

• Maintains accurate student records including the logging of interaction notes in accordance with established department processes:
• Submits notes for all student interactions in a timely manner and in a format that meets department documentation standards
• Conducts course-schedule audits at designated periods each academic year, logging results and communicating potential concerns with students aside suggested resolutions.
• Participates in academic file review processes to support a successful transition of students between the FSYA office and college or school academic advising/dean's offices
• Oversees messaging campaigns for each academic term:
• Builds a suite of communications for each term using provided templates
• Schedules campaign distributions to align with the department's central communication strategy
• Manages communications on an ongoing basis, applying updates and revisions to scheduled campaigns as opportunities arise.
• Responsible for establishing functional mastery of all relevant advising technologies in support of job duties and student support:
• Includes the department's student success management system, campus learning management system, student scheduling system, and other programs as deemed necessary by department leadership to support student success.
• Supports Student…