IT Asset Inventory Field Coordinator​/Manager

Key Responsibilities
1. Asset Inventory Execution

• Travel within the assigned territory to perform physical inventory of IT assets.
• Locate, identify, and scan IT equipment using barcode scanners.
• Verify asset details including:
• Asset tag number
• Device type
• Physical location
• Assigned user
• Operational status
• Upload and validate inventory data in the designated system.
• Identify and document discrepancies such as:
• Missing assets
• Duplicate entries
• Incorrect locations
• Unregistered assets

• Schedule and coordinate site visits with facility stakeholders.
• Develop and manage detailed inventory schedules.
• Operate independently while ensuring timely completion of assigned sites.
• Act as the primary point of contact for field inventory activities.

• Provide guidance and oversight to temporary staff or interns.
• Assign tasks and monitor daily progress of support personnel.
• Ensure adherence to inventory procedures and quality standards.

• Prepare and submit:
• Weekly status reports
• Site completion reports
• Inventory discrepancy logs
• Resource utilization updates
• Deliver a final project report covering:
• Completed inventory status
• Asset data summary
• Outstanding issues
• Improvement recommendations

• Minimum 2+ years of experience in:
• Asset management / inventory
• Field operations / logistics
• Hands‑on experience working with IT equipment:
• Laptops, desktops, printers, servers, network devices, etc.
• Experience using:
• Barcode scanners
• Asset management or inventory systems
• Strong organizational and multitasking abilities.
• Experience supervising or coordinating teams.
• Proficiency in:
• Microsoft Office
• Data entry tools

• Valid driver’s license and willingness to travel extensively.
• Ability to lift/move equipment up to 25 lbs.
• Strong communication and coordination skills.
• Ability to work independently with minimal supervision.

• Must pass:
• Background verification
• Criminal justice/security clearance (CJIS or equivalent)
• Must adhere to:
• Data privacy policies
• Confidentiality agreements

Provided by Organization

• Laptop
• Barcode scanner
• Inventory tools and training

To Be Arranged by Candidate

• Personal vehicle (non‑reimbursable travel)
• Mobile phone
• Basic field supplies

• Standard hours:
  Monday to Friday (8:30 AM – 5:00 PM)
• Occasional flexibility required based on site access
• Overtime only with prior approval

• Accuracy of inventory data
• Completion of assigned sites within timeline
• Quality of reporting
• Ability to manage field operations efficiently
• Professional interaction with stakeholders

• Attention to detail
• Time management
• Problem-solving
• Field coordination
• Data accuracy
• Communication