Traffic Permits Office Coordinator

When you join the Pinpoint team, the sky’s the limit. You will gain experience from some of the industry’s most talented engineers and play a pivotal role on our Transportation Team as we deliver quality service to our clients.

• Minimum Education Requirement - Associate’s degree;
  Bachelor’s or higher is a plus
• Strong Data Entry and typing ability
• Strong interpersonal and organizational skills
• Effective oral and written communication skills
• Professionalism and courtesy are exhibited while in the office
• Must be able to work well within individual and team atmospheres
• Basic computer knowledge, including Microsoft Office Suite, Adobe Acrobat, Google Earth, and internet search engines
• Ability to adapt to the required Permit Tracking Management (PTM) System once familiar with the software

• Maintaining supply inventory, ascertaining needed supplies, and verifying receipt of supplies
• Maintaining the assigned client’s email account
• Review and answer email inquiries; forwarding any permit‑specific inquiries to Area Permit Engineer(s)
• Entering new permit applications into a Permit Tracking Management (PTM) System and separates into County‑specific folders for review by Area Permit Engineer(s)
• Review submittals for completeness; returns to Applicant if incomplete
• Provide “read receipt” to Applicants and notify them of assigned Agency Reference Number(s) and approximate review timeline(s)
• Answer status and inquiry calls/emails from Applicants and engineering firms; forward to Area Permit Engineer(s) to address
• Process and mail out hard copies of review letters, Items Required letters, Completion letters, Deficiency letters, Extension letters, Letters of Authority, and all other correspondence related to permit projects
• Send bi‑annual Maintenance Resolution to municipalities, townships, etc., within the assigned work zone for emergency work and routine maintenance along State roadways
• Send the annual Traffic Permits Instruction sheet along with any updates to engineering firms and municipalities to apply for a highway permit(s)
• Process issued permits and distribute formal copies of the permit to all applicable parties once checked by Area Permit Engineer(s) for accuracy
• Maintain an inspection spreadsheet for issued permits, date(s) inspected, approval/denial of items constructed, and date of finalized permit
• Provide a detailed list of permits and Letters of Authority issued at year’s end
• Maintain a spreadsheet of finalized and voided permits for record retention purposes
• Submits BoBS RC 4200 form(s) for each box sent to Springfield for record retention purposes
• Address various tasks as assigned by the Traffic Permits Engineer

The compensation range for this role is a good‑faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skill set, and physical work location.

In addition to base compensation, employees may be eligible for:

• Annual performance‑based bonus opportunities
• 401(k) with company
• Medical, Dental, and Vision Insurance
• Short‑Term Disability Coverage
• Professional development and continuing education support

All qualified applicants will receive consideration without regard to race, color, age, gender, religion, national origin, disability, sexual orientation, gender identity, veteran/military status, marital status, genetic information, or any other status protected under local, state, or federal laws or regulations.