Events Coordinator - Intercollegiate Athletics

Events Coordinator - Intercollegiate Athletics

Location: Chicago, IL USA

Under general supervision, the Events Coordinator supports the planning and execution of athletic and rental events by overseeing venue setup and logistics. The role involves coordinating equipment, seating, audio, and video arrangements to ensure seamless event operations and an exceptional experience for participants and guests.

Benefits: Health, Dental, Vision, Life Insurance, Retirement Plan, Paid Time Off, Tuition waivers for employees and dependents.

• Act as point person for external customers regarding facility information availability and costs, and calculate and provide cost estimates for external rental events.
• Set up staging for external events such as weddings, career fairs, and shows.
• Communicate with external renters to finalize contracts, insurance requirements, equipment needs, and final settlement details.
• Perform facility administration for all athletic programs in the following venues: gymnasium, south fields, natatorium, and Flames Athletic Center.
• Serve as liaison between venue renters, coaches, staff, and Senior Associate Athletics Director for Facilities, Operations, and Capital Projects.
• Set up staging for seats, equipment, audio, and video for athletic events and direct students who assist with setup.
• Manage all aspects of student employment, including scheduling, payroll administration, and assignment of duties.
• Oversee game management operations across multiple sports to ensure smooth event execution.
• Assist in daily preventative facility maintenance.
• Adhere to all University, Conference, and NCAA rules and regulations.
• Oversee department key inventory and building access procedures.
• Perform other related duties and participate in special projects as assigned.

• Professional work experience in event coordination.
• College coursework in any discipline, as measured by the following conversion table or its proportional equivalent:
• 60 semester hours equals one (1) year (12 months)
• 90 semester hours equals two (2) years (24 months)

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.

The university provides accommodations to applicants and employees. Request an Accommodation.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.