Coordinator of Audio-Visual & Event Services

Coordinator Of Audio-Visual & Event Services

Reporting to the Director of Business Operations, the Coordinator of Audio-Visual & Event Services manages audiovisual services and provides operational support for university event scheduling and execution. This position serves as the lead audiovisual technician, schedules student technical staff, maintains audiovisual equipment, coordinates event logistics, and administers 25

Live and related event management systems.

Essential Responsibilities

• Coordinate audiovisual and technical production support for university events, performances, conferences, ceremonies, meetings, and live streamed programs.
• Consult with event organizers as needed to assess technical requirements, recommend production solutions, and ensure successful event execution.
• Schedule audiovisual equipment, assign student technical staff, and coordinate production logistics for multiple concurrent events.
• Operate or oversee the operation of sound, lighting, projection, video, live streaming, and other technical systems as needed.
• Serve as the primary technical resource during events, proactively identifying and resolving production issues.
• Model and promote professionalism, customer service, teamwork, and safe work practices among student technical employees.
• Assist with training student technical employees.
• Schedule and provide day-to-day direction to student technical employees.
• Provide coaching on the safe operation of audiovisual equipment and event production practices.
• Maintain inventory of audiovisual equipment.
• Recommend equipment purchases and replacements as needed.
• Coordinate preventative maintenance and minor repairs.
• Ensure equipment is properly deployed, maintained, stored, and secured.
• Partner effectively with campus departments to support successful event planning and execution.
• Communicate technical concepts clearly to event organizers and other non-technical stakeholders.
• Work collaboratively with Physical Plant, Campus Safety, and other campus partners to ensure seamless event operations.
• Restore event spaces and technical equipment to operational readiness following events.
• Review incoming event requests in 25
  
  Live for completeness and coordinate with requestors to obtain missing information.
• Maintain event records, room schedules, and audiovisual support information in 25
  
  Live. Coordinate routine event logistics with campus service departments under the direction of the Director.
• Assist with room setup planning, event support schedules, and resource coordination.
• Provide administrative support for university event operations, including maintaining calendars, records, and event documentation.

Salary Range: $47, per year