Event Coordinator, Entertainment & Gaming

Innovatis Group is looking for an Events & Meetings Coordinator to report to the Event Manager and play a key role in organizing and managing logistics for our events, ensuring seamless execution from planning to completion. The Events & Meetings Coordinator will work closely with internal teams, vendors, and venues to deliver high-quality experiences that align with our organizational goals. This position requires strong attention to detail, problem-solving skills, and the ability to juggle multiple events simultaneously in a fast-paced environment.

The ideal candidate is proactive, enthusiastic, and eager to contribute to the success of our events while fostering positive relationships with stakeholders. If you thrive in a dynamic setting and love bringing events to life, we want to hear from you!

• Oversee and facilitate all aspects of venue logistics for meetings/events
• Ability to work on multiple events simultaneously
• Develop relationships with venues to coordinate event setup and logistics execution
• Handle all aspects of venue management, including audio-visual, food and beverage, and other operational logistics
• Coordinate with Event Leads to ensure alignment with budget, agenda and other venue needs (i.e. pop-up rooms, breakdown of costs, etc.)
• Responsible for overall shipping logistics, including but not limited to, shipping out event materials and signage
• Staff events as needed and manage onsite venue logistics, including occasional travel to events
• Review and monitor event invoices throughout the planning cycle for the event budget reconciliation
• Effectively negotiate with the venue as needed to meet service expectations and ensure appropriate expense management
• Experience working with third-party decorators and other third-party contractors
• Other duties as assigned by the Events Manager

• A bachelor’s degree from an accredited four-year institution or equivalent experience
• 2-3 years of relevant professional experience in meetings, events, conventions, and/or tradeshow planning
• Strong planning, organizational, and project management skills
• Experience working in a multi-client and/or project-based event environment is highly preferred
• Experience with international meetings and trade shows is a plus
• Up to date on current trends in the meetings industry and possesses strong meeting industry terminology and comprehensive knowledge of meeting planning, tradeshow, and registration processes
• Comfortable with negotiating and building partnerships with vendors
• Exceptional client service skills and enjoys working with people
• Strong priority management skills and ability to manage concurrent tasks efficiently
• Superior attention to detail; first class organizational skills
• Proficiency with basic commuter programming, including the Microsoft Office Suite (Word Excel, PowerPoint, Outlook)
• Experience using Salesforce or other CRM (CVENT experience a plus)

• Employment is contingent upon successful completion of a background check.
• Must be legally authorized to work in the U.S. and not require employment visa
• sponsorship.
• Comfortable working in a hybrid environment and able to commute to the office at
• least three days per week.
• Must be able to travel up to 25% of the time.
• Excellent written and verbal communication skills — able to convey information clearly
• and professionally.
• Physical requirements:
  
  must be able to lift and carry up to 50 lbs and stand for
• extended periods as needed for event support.
• Must have reliable transportation to/from work.

The base salary range for this position starts at $61,000 annually. Final compensation will be determined based on experience and qualifications.

Chicago, IL | Hybrid Schedule (3 days in, 2 days remote) – this is not a fully remote role. We are located at 125 S Wacker.

• Medical, dental & vision (plus medical plan perks like EAP, Headspace, gym + wellness/beauty discounts, and alternative medicine discounts)
• UNUM voluntary benefits incl. short/long-term disability, AD&D, and additional coverage options
• Employer HSA contribution
• 401(k) with 5% match (Roth or Traditional) after 6 months
• PTO: generous upon start + unlimited PTO…