AV Technical Event Producer

One of Astreya’s key clients is looking for an experienced, enthusiastic, and organized Technical Event Producer to provide event support and manage and operate Audio/Visual systems at their downtown Chicago office. Event locations include corporate auditoriums, boardrooms, and conference centers. This role reports to the Senior Video & Media Production Manager and supports virtual, in-person, hybrid, and live stream events.

• Collaborate with Vendors, Marketing, Sales, Corporate Communications, Talent & Culture, and Infrastructure to manage production needs for in-person, virtual, and live stream events.
• Work with internal stakeholders regarding event and presentation logistics, production management, and executional delivery.
• Lead technical and AV crews as well as act as show producer and show caller/director.
• Project manage and track tasks and deadlines ahead of in-person and remote events and town halls.
• Project management of:
  Virtual platforms, technical speaker support, scripts, production schedules, and show flows. Once on-site: assist with AV equipment and staging.
• Assist in the creation of unique and distinct corporate events and town halls.
• Work closely with the Lead Technical Producer to coordinate technical logistics and hire subcontractors when needed.
• Along with the Lead Technical Producer, act as the main stakeholder points of contact for all audio and video production related needs for events
• Collaborate and communicate with internal stakeholders to ensure alignment and execution of event deliverables.
• Help create systems to be used in corporate and external spaces not outfitted with AV broadcast systems.
• Assist with presenter preparation and guidance for successful show execution, when needed.

• 3+ years of experience managing audio/video needs for events and meetings; a focus on corporate events preferred.
• 3+ years of experience successfully producing, developing, managing, and executing the technical production elements of in-person, remote, and live stream events.
• Industry knowledge of current production best practices, equipment, and rental costs
• Domestic and international travel and work across time zones may be required.

• vMix Video Switching/Streaming
• NDI Video
• Digital Audio Mixer Routing and Operation
• Zoom Webinars and Meetings
• Creating Show Flows and Runs of Show
• Shure Wireless Systems

• Bitfocus Companion
• RTMP Streaming

• Technical Requirements Gathering
• Meet with stakeholders to understand creative vision, format (live/virtual/hybrid), and tech needs.
• Assess venue capabilities or virtual platform requirements.
• Source and manage AV, lighting, staging, IT/networking, and streaming vendors.
• Specify technical equipment (cameras, projectors, mixers, mics, encoders, etc.).
• Ensure redundancy plans for power, network, and key systems.
• Site Visits & Network Testing
• Conduct site surveys to assess power, rigging, sound, Wi-Fi, and video infrastructure.
• Coordinate with venue IT to confirm bandwidth and IP requirements.
• Run-of-Show / Technical Script Creation
• Develop cue sheets, transition plans, and presenter tech instructions.
• Coordinate load-in/load-out timelines with all vendors and internal teams.

• Schedule and lead dry runs with presenters and technical crew.
• Train speakers on mics, teleprompters, clickers, and virtual tools (e.g., Zoom, Teams, Webex).
• Equipment Testing & Setup
• Oversee AV and lighting setup, camera placements, cabling, and show control systems.
• Test all presentations, videos, click paths, and backup systems.

• Production Command
• Call cues for media playback, speaker transitions, lighting/sound changes.
• Manag…