Event Technology Specialist

TECHNICAL EVENT PRODUCER / AV EVENT TECHNICIAN Chicago, IL | Onsite

Reports to:

Head of Employee Technology

Schedule:

Flexible hours, occasional weekends, travel, and cross-time-zone support At-a-Glance Summary

Lead end-to-end production for executive, corporate, hybrid, webinar, and live-streamed events. This onsite Chicago role operates the upgraded Auditorium environment, including Ross Ultrix video routing & production switching via the Ross TD2S, Teams Webinars and Live Events, PTZ cameras, digital audio, Q-SYS control, projection, lighting, teleprompting, and assisted listening.

One of Astreya’s key clients is seeking an experienced, service-focused Technical Event Producer / AV Event Technician to lead technical production and support audiovisual, broadcast, and conferencing environments. Based onsite in Chicago, this role is the primary technical contact for advanced events in the Auditorium/Event Space, control rooms, meeting rooms, corporate offices, and external venues.

The role supports in-person, virtual, hybrid, and live-streamed programs, including executive and global events. Responsibilities span planning, show production, rehearsals, operation of the upgraded Auditorium system, live troubleshooting, maintenance, stakeholder guidance, vendor coordination, room readiness, documentation, and continuous improvement.

• Own end-to-end technical delivery from event intake and design through rehearsal, live execution, recording, debrief, and media handoff.
• Operate the Chicago Auditorium/Event Space, video control room, and centralized equipment room, including video, audio, projection, cameras, lighting, teleprompting, accessibility, streaming, and room-control systems.
• Support corporate offices and external venues, including temporary production environments and programs with remote participants across time zones.
• Maintain room readiness, signal-flow knowledge, system documentation, equipment inventory, standard procedures, backup plans, and escalation paths.
• Partner with event owners, Corporate Communications, Infrastructure, AV Engineering, venue teams, and external vendors.

• Lead in-person, virtual, hybrid, webinar, and live-streamed events using Microsoft Teams, vMix, Zoom, and related production platforms.
• Act as producer, show caller, or technical director; call cues for speakers, playback, cameras, lighting, audio, projection, teleprompter content, and transitions.
• Partner closely with the Event Manager throughout the event lifecycle to gather requirements, align on event objectives, and develop comprehensive production plans, run-of-show documents, cue sheets, presenter instructions, staffing plans, schedules, and contingency plans that support seamless event execution.
• Lead technical checks, speaker coaching, rehearsals, and dry runs; validate content, routing, streaming, recording, accessibility, and backup systems.
• Monitor platform health and participant experience, manage live incidents, communicate workarounds, and elevate while protecting event continuity.

• Partner with stakeholders to define event objectives, audience, format, technical requirements, and success criteria, then develop and manage production plans, run-of-show documents, schedules, staffing, and project deliverables.
• Lead site assessments, technical rehearsals, system validation, and presenter preparation while ensuring production readiness, redundancy planning, and successful execution of all audio, video, lighting, streaming, accessibility, and presentation systems.

• Coordinate crews, vendors, staging, load-in, setup, testing, rehearsal, live operation,…