Global Expense Program Analyst

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General

We have an exciting opportunity for a Global Travel and Expense Programme Analyst, within Group Accounts Payable. You will report into the Group Accounts Payable Manager.

Beazley is a flexible and innovative employer offering a friendly, collaborative, diverse and inclusive work environment. We encourage applications from all backgrounds.

We have adopted a smart working approach and that means that our people benefit from our flexible ways of working - whether that is in one of our offices designed for ‘activity-based working,’ our flexible dress code or where and when we choose to work.

Job Title:

Global Travel and Expense Programme Analyst

Division:
Finance - Accounting Operations

Reports To:

Group Accounts Payable Manager

Key Relationships:
Internal:
Group Accounts Payable, Accounting Operations, Financial Controls, Commercial Management, Global Tax, People and Sustainability, Expense claimants and Business Partners.

External:
Travel Management Service provider, Concur Expense Management, Bank of America and and Auditors.

Job Summary:

The Employee Travel and Expense (T&E) Program Administrator is responsible for overseeing Beazley’s global T&E operations, including the corporate card program and expense management through Concur.

This role manages the Global Expense Policy, manages account reconciliations, monitors employee spending, and handles reporting on out-of-policy expenses and their escalation.

The ideal candidate is highly organized, detail-oriented, and able to balance policy enforcement with employee support. This position plays a key role in driving continuous improvement, maintaining financial controls, and collaborating across departments to enhance the efficiency and effectiveness of expense management processes.



Key Responsibilities

Corporate Card Program Management:

• Oversee the administration of Travel and P-Card programs, ensuring timely allocation and approval of all card charges.
• Manage the issuance, maintenance, and cancellation of corporate cards compliant with company policy.
• As appropriate, assist with or ensure of tracking and resolving disputed charges or fraudulent activity.
• Continuously evaluate program effectiveness and recommend enhancements to improve efficiency and compliance.

• Ensure seamless integrations between Concur expense system and Workday ERP system; collaborating with P&S to receive accurate employee data coordinated with their systems.
• Manage the various Concur services including Consultative Intelligence (Reporting) and Concur Audit. Ensure audit rules are current and aligned with the Global Expense policy. Develop and automate employee spend dashboard and reporting for key stakeholders.
• Collaborate with AP Analysts to ensure all Concur audit exception reviews are completed timely and accurately.

• Manage, maintain, and enforce The Global Expense Policy, including annual required training and attestation of policy required by all employees.
• Continuous maintenance and review of process documentation for all assigned areas and ensure consistency across all documented processes.
• Collaborate with Financial Controls to implement and maintain controls to prevent fraud, misuse, and policy violations.

• Manage KPI reporting on employee expenses to support Accounting Operations with visibility into key processes and opportunities for improvement.
• Manage Out of Policy reporting including corporate credit card compliance and escalation process. Engage with the executive team and P&S as required to resolve non-compliance.
• Complete monthly reconciliations of corporate credit card and virtual/lodge cards, including personal expense reviews, before the statement due date.

• Ensure timely processing of reimbursements for approved employee reimbursable expenses.
• Prepare reconciliations of corporate card transactions with submitted expense reports to ensure alignment and accuracy.

• Serve as the expert for corporate card and reimbursement processes.
• Respond to inquiries from internal and external stakeholders regarding P-Card Support and Travel & Expense support.
• Maintain training materials and to educate employees on policies, procedures, and best practices.

• Foster a culture of accountability, service excellence, and continuous improvement.

• General accounting knowledge
• Educated to degree level

• Advanced Excel skills, and experience and knowledge of Expense Reporting and general ledger/reporting systems. Workday and Concur are preferred
• Strong IT skills,…