Accounts Receivable Specialist

Location & Role Details

Chicago, IL — Mid-Level Experience — In-Person Role. Sound Investment, a leading Event Production and Sales & Installation company with a national footprint, is looking for a detail‑oriented and organized Accounts Receivable Specialist to join a fast‑paced and expanding team in its West Town office. The role requires onsite work Monday through Friday, 9 am – 5 pm.

The Accounts Receivable Specialist will maintain accurate financial records, process payments, and support client and vendor relationships. Additionally, the Specialist will manage the distribution and tracking of contracts, ensuring compliance and timely execution. We’re looking for a highly organized, customer‑focused professional who thrives at multitasking and excells in a fast‑paced, entrepreneurial environment.

• Process, record, reconcile, and track incoming payments in Quick Books, including credit card, ACH, and check transactions.
• Prioritize and monitor accounts receivable to ensure all balances remain current and accurately maintained.
• Proactively reach out to clients to confirm timely receipt of invoices and address any issues or delays.
• Verify invoices and ensure timely vendor payments and payment plans when necessary.
• Implement collection strategies to minimize outstanding balances.

• Draft, prepare, and send out contracts to clients and vendors.
• Track contract status to ensure timely review, approval, and signature.
• Maintain organized contract files (digital and/or physical) for easy reference and audit purposes.
• Work with internal teams to confirm contract terms align with company policies.
• Assist in monitoring contract renewals, amendments, and compliance obligations.

• Serve as the primary point of contact for customer payment support.
• Provide timely, professional, and accurate responses to customer inquiries and concerns.
• Respond to customer inquiries regarding billing, payments, and account discrepancies.
• Collaborate with the sales and customer service teams to resolve disputes.
• Ensure customer satisfaction while enforcing payment terms and conditions.
• Build and maintain positive relationships with customers to facilitate prompt payment.

• Bachelor’s degree in accounting, finance, or related field preferred.
• 1–3 years of accounting or finance experience.
• Quick Books Desktop experience required.
• Strong organizational and time‑management skills.
• Excellent attention to detail and accuracy.
• Proactive, professional with an entrepreneurial mindset.
• Effective and timely communication skills for both financial and client‑facing interactions.
• Ability to handle confidential information with integrity.
• Experience with contract administration or document management systems.
• Knowledge of GAAP and financial compliance practices.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

• Medical Insurance
• Dental Insurance
• Roth IRA
• Holidays and Paid Time Off

Salary: $58,000 - $62,500