Program Grant Closer

GRANT-FUNDED POSITION NOTICE

This position is funded through the Home Grown Grant Program for a defined term of 1-3 years. While NHS intends for the role to remain active for the duration of the grant, employment with NHS is strictly at-will. Continued employment is contingent upon ongoing grant funding.

The Program Grant Closer is responsible for coordinating and finalizing all activities required to close Home Grown Purchase Assistance Grants. This role ensures that all program funds are accurately recorded, tracked, and disbursed in compliance with City of Chicago Department of Housing requirements. The Program Grant Closer maintains real-time records of grant funding, collaborates with lenders, title companies, and internal teams, and ensures that all documentation required for closing is complete and compliant.

The Grant Closer plays a critical role in safeguarding program integrity and ensuring accurate financial accountability.

• Maintain active, real-time records of grant funds, including amounts available, encumbered, awarded, and disbursed for the Home Grown grant program.
• Reconcile program funding balances regularly to support accurate financial oversight.
• Ensure all financial transactions are documented and recorded in accordance with City of Chicago requirements.

• Prepare closing packages for approved Home Grown grants, ensuring all documentation is complete, accurate, and compliant.
• Coordinate with title companies, lenders, and internal program staff to obtain required closing documents.
• Verify grant amounts based on program eligibility, zone designation, income documentation, and underwriting determinations.
• Confirm receipt and proper execution of occupancy covenants, disclosures, and other required documents.

• Maintain strict adherence to program rules, funding requirements, and compliance standards established by the City of Chicago Department of Housing.
• Review closing documents for accuracy, ensuring all conditions for grant disbursement have been met.
• Identify discrepancies or compliance risks and resolve them prior to closing.
• Ensure disbursement requests, payment processing, and documentation meet audit, reporting, and recapture requirements.

• Support preparation of required financial and programmatic reports, including monthly and quarterly reporting related to grant funding status.
• Maintain organized digital and physical files for all closed grants for audit-readiness and long-term recordkeeping.
• Upload and maintain all grant closing documents within the program database.

• Serve as the primary point of contact for all closing-related inquiries from applicants, lenders, and title companies.
• Work closely with Program Underwriters to ensure aligned and accurate grant amounts and eligibility determinations.
• Collaborate with Program Administration to maintain aligned records of grant disbursements and financial reconciliation.

$25/hour

• Health, dental and vision insurance
• Paid time off
• We also offer a team spirit, which strives for excellence in customer service.

• Bachelor’s degree in business, finance, public administration, or related field preferred.

• Minimum of 2–4 years of experience in mortgage closing, grant administration, housing program operations, or related work.

• Strong attention to detail with excellent organizational and documentation skills.
• Ability to interpret financial information, closing disclosures, and program eligibility requirements.
• Strong communication skills, both written and verbal, with the ability to coordinate with diverse stakeholders.
• Ability to manage deadlines, prioritize tasks, and ensure accuracy under time pressure.
• Technology:
  Proficiency with Microsoft Office Suite, digital recordkeeping systems, and financial tracking tools.

• Strong commitment to equity, confidentiality, and high-quality service to diverse applicants.
• Customer/Client Focus
• Professional Communication
• Problem-Solving
• Time Management
• Adaptability
• Collaboration & Teamwork

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is:

• Regularly required to talk or hear.
• Frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms.
• The employee may occasionally lift and/or move up to 25 pounds.

This position involves a combination of office-based work, virtual communication, and occasionally community-based engagement. Some evening or weekend availability may be required for…