Controller, Finance & Banking, Financial Manager

Chicago Artists Coalition helps people connect with opportunities including calls for artists, jobs, and available studio space

In partnership with the Director of Finance, the Controller is responsible for accurate and timely monthly financial reporting, participation in the annual budget process and budget tracking, and preparation and oversight of annual audit and federal Form 990 schedules. The Controller ensures accurate general ledger information and assures compliance with generally accepted accounting principles.

• Provide general accounting services for the organization and oversee daily business operations
• Ensure compliance with finance control procedures
• Perform month-end bank and investment reconciliations
• Maintain the detailed pledge receivable schedule and ensure all pledges are recorded at the proper time and amount under GAAP
• Prepare/update detailed pledge workbooks and net assets released from restrictions
• Prepare a documented review of all journal entries, reconciliations, and schedules prepared by finance department staff
• Direct or perform month-end and year-end closings for general ledger, constantly reviewing procedures while eliminating inefficiencies
• Assist the Director of Finance in the preparation and analysis of monthly comprehensive and departmental financial statements
• Perform analytical procedures at month-end

• Working with senior management and individual departments, and in alignment with strategic initiatives, prepare the annual budget worksheets and schedules
• Enter the final budget into general ledger in detail by cost center and by month
• Assist Director of Finance with quarterly organizational re-forecasting

• Prepare and maintain worksheets and schedules for the annual audit and Form 990 tax return, as outlined by an independent accounting firm
• Assist with the preparation of the annual financial statements and footnotes for audit, state and federal filings

• Review all invoices for appropriate documentation and approval
• Monitor short-term cash needs and approve wire transfers to cover weekly disbursements
• Review weekly payroll submission prepared by the Assistant Controller. Provide back-up assistance for weekly payroll preparation when needed.
• Review all payroll tax filings

• Ensure compliance with financial control procedures
• Prepare quarterly and annual debt compliance reports; keep Director of Finance apprised of any potential for noncompliance
• In partnership with the Development team and Assistant Controller, prepare corporate, foundation and government grant proposals and reports, and other outside requests for financial information
• Ensure compliance with all purpose and time restricted contributions, including temporarily restricted endowment accounts
• Complete the annual Theatre Communications Group fiscal survey, annual Cultural Data Project/Data Arts fiscal survey
• Working with outside brokers, secure and monitor insurance products, including employee health and welfare benefits, general and property liability, and board and employee practices
• Responsible for financial oversight and integrity of the records and transactions including general ledger, accounts payable, accounts receivable and payroll processing
• Implement appropriate internal controls over accounting processes in order to safeguard the assets of the Theater, ensure adherence to all fiscal policies set forth by state and federal law and the by‑laws of the Theater, and additional requirements of the finance and audit committees
• Maintain company relationships with banks, accountants, investment consultant, and other third‑party service providers.
• Manage lease agreements and contracts. Assist the Director of Finance with renewals.

• Prepare regular financial reports in various formats for the Executive Director, the finance and audit committees, and the board of directors, including balance sheet (statement of financial position), income statements and cash flow projections
• Ensure that compliance reports are prepared in a timely manner and in…