Financial Coordinator

Job Summary

• Supports a university accounting-related area or program under supervision of the area manager.
• Supports a school/dept's financial operations.
• Reviews a portfolio of multiple schools/depts' financial operations comprised primarily of standard and routine work.
• Provides transactional oversight.
• Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations (as applicable).
• Represents &/or guides business area on internal & external financial affairs by exchanging information.

Please note:

Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.

• Budget:
  • Prepares materials for annual budget planning such as analysis, budget performance reports & year-end close data.
  • Provides updated budget estimates & account research.
  • Ensures lead schedules are prepared.
  • Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
  • Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues & expenses.
  • Coordinates &/or provides information for annual salary review process.
• Analysis, Statements & Reporting:
  • Creates daily, monthly &/or annual analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, etc.
  • Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
  • Assists with monthly/quarterly/annual journal entries, reports and statements
  • Provides support for annual audit work papers
  • Maintains, and updates financial models and analysis.
• Transactions:
  • Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
  • Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
  • Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
  • Processes transfer &/or appropriation charges & may balance &/or close accounts.
  • Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
  • Maintains Chart of Account lists.
  • Prepares & delivers bank deposits.
  • Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
  • Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
  • Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
  • Controls account availability for all chart strings.
  • Provides support for internal audit requests.
• Grants &/or Awards:
  • Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
  • Completes post award accounting.
  • Sets-up sub-contracts &/or start-up research accounts.
  • Modifies grant budgets.
  • Reviews, forecasts, and budgets grants performance
  • Closes grants.
  • Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
  • Processes subcontract payments according to rules & regulations of granting agencies.
  • Reconciles subcontract payments.
  • Verifies payroll funding entries.
  • Corrects charges to various accounts.
• Administration:
  • Processes & presents data & information through the application of database, graphic & spreadsheet…