Closing Assistant - TC&E

Overview

Title Clearing & Escrow, LLC (TC&E) is a national title and escrow provider specializing in institutional real estate transactions. Based in Tulsa and part of The Fay Group, TC&E delivers comprehensive title solutions across the mortgage lifecycle – from due diligence and securitization to default support and loan modifications. TC&E’s services include title insurance, lien clearance, assignment processing, post-closing reviews, and borrower closings in all 50 states.

TC&E also has decades of experience navigating the complexities of energy project and land use transactions nationwide. TC&E’s combination of local expertise and national reach allows us to offer clients a boutique experience backed by industry-leading compliance, technology, and turnaround times. We are trusted by investors to manage complex, high-volume portfolios and provide risk-mitigating curative services. As ALTA members, we adhere to the highest standards and work diligently to ensure clear, marketable titles.

TC&E’s online tools and dedicated teams provide cost certainty, real-time data, and exceptional client service at every stage of a transaction.

Reporting to the VP of Escrow, this position supports the successful execution of real estate closings by providing comprehensive administrative, operational, and customer service support to the closing and escrow teams. The role is responsible for ensuring accurate and timely preparation, coordination and delivery of closing documentation while maintaining full compliance with company policies, lender requirements and applicable industry regulations. Additionally, this position collaborates closely with internal and external stakeholders to gather required closing information and assists in coordinating the tasks necessary to facilitate a smooth, efficient and positive closing experience for buyers, sellers, agents and lenders.

• Provide administrative, operational, and customer service support to closing and escrow teams
• Ensure accurate and timely preparation, coordination, and delivery of closing documentation
• Maintain compliance with company policies, lender requirements, and applicable industry regulations
• Coordinate with internal and external stakeholders to gather required closing information
• Facilitate a smooth, efficient closing experience for buyers, sellers, agents, and lenders

• High School diploma/GED required
• 1+ years of experience in a title, escrow, mortgage, or real estate environment
• Working knowledge of title commitments, title searches, closing disclosures, earnest money deposits, and standard closing documents
• Familiarity with lender requirements and escrow processes
• Experience with title production software preferred
• Prior experience in a fast-paced, high-volume work environment preferred
• Proficiency in MS Word, Excel, and Outlook
• Strong verbal and written communication skills
• Strong interpersonal and analytical skills
• Solid decision-making abilities and sound judgment
• Strong time management and ability to prioritize multiple tasks
• Client-focused with execution skills and results orientation
• High level of precision and attention to detail
• Flexible, adaptable, and quick learner; collaborative team player

• Medical, Dental and Vision Insurance
• Company-paid Life Insurance
• Disability Insurance
• Pet Insurance
• 401(k) Program with Employer Matching
• 3 Weeks Paid Time Off (PTO) and Paid Holidays
• Wellness Initiatives
• Employee Assistance Program

• Hourly range: $21.00 – $23.00 per hour
• Eligible for an annual discretionary bonus

Fay is an equal-opportunity workplace. The Fay Group and affiliated companies participate in E-Verify. For more information go to (Use the "Apply for this Job" box below)..