Assistant Director of Finance & Business Support

Company Description

BE LIMITLESS
Do what you Love, Care for the World,
Challenge the Status Quo!

WELCOME TO SWISSÔTEL CHICAGO
Swissôtel Chicago is a luxury 4 diamond hotel with 662 rooms and suites located in the heart of downtown Chicago. Inspired by our brand pillar, Vitality, our Swissôtel Chicago family is united by a common vision to re-engage, re-inspire and re-vitalize our commitment to delivering quality service, building quality relationships and living quality lives.

At Swissôtel Chicago, we put the emphasis on our people. We are extremely proud of our Vitality initiatives and offer a variety of wellness programs for our Colleagues, who - in turn - aspire to bring quality of life into our guests' lives. Our goal is to provide a motivating and rewarding environment that attracts talented individuals who wish to develop their careers within a culture that values creativity and innovation in order to execute winning results aligned with our Vitality vision.

Through our initiatives and Vitality culture, we have been named a Top Workplace by the Chicago Tribune for 8 years in a row!

Be Bold, Be Inspired, Be You.

Job Description

JOB DESCRIPTION:
Assistant Director, Finance & Business Support

WHAT YOU WILL BE DOING:
You are a self-starter who is organized, detail oriented, an excellent communicator, and creative. When combined with your strong interpersonal and analytical skills, your passion for numbers, strategy, and people shines through.

Reporting to the Director of Finance, the Assistant Director of Finance & Business Support, will be responsible for overseeing the day to day operations of the Finance Departments including labor, compliance, month end, and deadlines are met in an accurate, timely manner in Accor's continuing effort to deliver outstanding guest service and financial profitability. Specifically, you would be responsible for performing the following tasks:

• Recruit, develop, and motivate to ensure the Finance Department is comprised of top talent
• Assist in the preparation of financial operation statements and reports in accordance with Corporate Policy/Procedure
• Assist departments in the interpretation, orientation, training, and analysis of revenue, payroll, and expense matters
• Maintain system accounts and controls, providing accurate data necessary for all required accounting reports and statements
• Actively involved in ensuring clean internal and external audit reports
• Prepare and post journal entries, ensuring efficient completion of all month end functions for review with the Area Director, Finance & Business Support
• Monitor, supervise, and prepare month-end balance sheet account reconciliation and analysis
• Oversee and manage the Monthly forecast Monthly Operation Forecasts, working with department heads to strategically and forecast within the Accor accuracy guidelines
• Participate in meetings with the owners as directed by the Director of Finance
• Participate in the creation of the Annual Operation budgets & Capital Budgets
• Oversee and manage the Accounts Receivable team with support of the Director of Finance. Excluding direct billing which will be overseen by the Director of Finance.
• Coordinate and ensure that all daily, semi-monthly, and monthly management reports are issued on a timely and accurate basis
• Assist in the effective utilization and integration of hotel financial technology systems, including software applications, current and future
• Actively contribute to hotel overall leadership and direction
• Participate in the periodic inventory procedures
• Track contracts and ensure compliance and timely renewal
• Ensure financial records and transactions are maintained in compliance with GAAP and company policies and procedures
• Ensure all financial reporting deadlines are met
• Analyze business operations including revenue and expenditure trends, financial commitments, and internal process steps. As well as recommend new processes or solutions to business and financial problems
• Active participate in the departmental colleague engagement efforts
• Follow all safety policies and maintain a safe work environment
• Adhere to all hotel systems and internal controls.
• Follow departmental policies and procedures.
• Any other tasks that may be assigned

Qualifications

YOUR EXPERIENCE AND SKILLS INCLUDE:

• Professional designation or acceptable university degree with an appropriate specialization in Finance is preferable
• Previous leadership experience required
• Hotel finance experience and previous finance experience at a management level
• Proven leadership and coaching skills with a track record of developing highly motivated and cross-trained group of progressive financial professionals
• Computer literate in Microsoft Windows applications or relevant computer applications required, knowledge of OPERA, GFS/SUN, Hyperion, POS
• University/College degree in a related discipline an asset
• Excellent communication and organizational skills
• Strong interpersonal and problem solving abilities
• Highly responsible & reliable to work on own
• Ability to work…