Assistant Director of Financial Administration

## Assistant Director of Financial Administration Apply remote type:
Onsite locations:
Hyde Park Campus time type:
Full time posted on:
Posted Todayjob requisition :
JR33763
** Department
* * President Office of the President:
Administration
** About the Department
** The Office of the President supports the work of President Paul Alivisatos, providing leadership, coordination, and administrative support to strategic initiatives, programs, and activities that advance the mission and eminence of the University of Chicago. The Office also undertakes a broad range of activities that support the ongoing work of the president. Information about the Office of the President is available at this link: (Use the "Apply for this Job" box below)..
** Job Summary
** The Assistant Director of Financial Administration advances the President’s and the University’s strategic priorities by overseeing office-related budget, expense, and gift management for the Office of the President. The position manages a broad range of financial operations, balancing day-to-day processing with higher-level analysis, forecasting, and reporting in University financial systems. Serving as a primary account administrator, the role interprets and applies University financial policies, ensures compliance, and provides clear, data-informed guidance to senior leadership and colleagues.

Reporting to the Senior Director for Presidential Administration and working under the guidance of the Vice President and Chief of Staff, the Assistant Director operates in a fast-paced, highly confidential environment as a trusted financial partner to stakeholders across the University.
** Responsibilities
* ** Serves as the primary account administrator for assigned account owners, delivering responsive, professional financial support in a high-volume setting.
* Prepares and reviews budgets, leveraging the financial accounting system to set up accounts and to allocate, track, and control spending.
* Generates regular financial reporting, reconciles and resolves account errors following standard protocols, and offers guidance on how spending patterns affect the budget.
* Reviews estimated expenditures. Prepare expenditure projections and periodic budget variance reports. Prepare forecasts as well as analysis.
* Monitors and reconciles accounts in the Operations budget and prepares financial and administrative reports for unit leadership.
* Maintains tracking logs of financial transactions, ensures vendor payments are accurately posted using data reporting tools, coordinates with Procurement and other stakeholders, and assists with urgent payment resolution as needed.
* Provides spending analysis and projections, oversees procurement, purchasing and contract processing for the unit. Submits purchase requests and tracks purchase orders and encumbrances.
* Reconciles ledgers to ensure subledgers align with Oracle GL. Identifies accrual needs, flagging goods and services received but not yet invoiced at fiscal year close.
* Processes and manages stipend requests and Workday updates related to costing allocations and other items that impact budget and financial reporting.
* Adheres to guidelines and procedures to ensure compliance and streamline processes within the university’s financial systems. Stays updated on university procedures, system updates, and compliance requirements, particularly within the financial systems landscape.
* Works within the Oracle Cloud Project Portfolio Management (PPM) specifically for Capital Projects and Internal Awards and Discretionary Funds (IADF).
* Provides professional support as a primary account administrator for account owners in an intensive customer service environment.
* Analyzes and prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
* Prepares monthly reports, conducts and corrects errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
* Performs other related work as needed.
** Minimum Qualifications
***
* Education:

** Minimum requirements…