Research Administrator, Pulmonary

Department: MED‑Pulmonary
Salary/Grade: EXS/8

Job Summary: Provides administrative leadership and intermediate problem solving in support of unit research programs and mission. May provide sole support to a small to mid‑sized unit or support a portion of activities in a larger unit. May provide lifecycle pre‑ and post‑award research administration ensuring fulfillment of all grant and/or contract and compliance requirements. Manages day‑to‑day research administration activities, identifies funding opportunities, and ensures all activities are completed in compliance with local, state, federal, and institutional rules and regulations.

• Administer multiple research projects, including:
  • Single Principal Investigator (PI) proposals, grants and/or contracts
  • Multi‑PI or multi‑unit proposals, grants and/or contracts
  • Research portfolio for a small to mid‑sized unit
  • NIH U grants approximately $500K+/yr over multiple years
  • NIHP grants approximately $500K+/yr over multiple years
  • NIH T grants approximately $100‑$200K+/yr over multiple years
  • DOD and industry awards
  • Center or program grants
  • Proposals with cost sharing
  • Fixed‑price contracts
  • Non‑funded negotiations such as NDAs, user agreements
• Pre‑Award
  • Manages pre‑award administration of grants and/or contracts
  • Reviews solicitation and proactively resolves any issues or questions with OSR and/or sponsor
  • Establishes procedures at the small to mid‑sized unit level related to pre‑award administration
  • Coordinates large‑scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements
  • Manages representation of sub‑recipients, cost sharing and administrative costs on a proposal
  • Coordinates IRB and IACUC protocols
  • Prepares and/or reviews a complete budget
  • Assesses the need for redistribution of project F&A among multiple redistributed chart strings
• Post‑Award
  • Completes post‑award administration of research grants and/or contracts
  • Reviews account establishment
  • Manages effort commitments of key project personnel
  • Approves high‑value/high‑risk expenditures
  • Interprets awards documents
  • Reviews and reports expenditures
  • Verifies processing of cost share transactions
  • Reviews award budget status with PIs
  • Provides data needed for interim and final financial and technical progress reports
  • Facilitates account close‑out activities, coordinating with ASRSP as needed
  • Establishes procedures at the small to mid‑sized unit level related to post‑award administration
  • Serves as liaison between department and OSR, ASRSP, IACUC, IRB, internal audit, funding and regulatory agencies, subcontractors, collaborators, institutes, centers, etc.
  • Participates in efforts to improve research administration, including serving on university committees related to research administration
• Financial
  • Oversees unit's entire sponsored project portfolio
  • Reviews transactions and resolves issues that require a more complex level of financial understanding such as cost‑sharing and/or effort reporting knowledge
  • Provides information to senior management used for department budgeting purposes
• Human Resources
  • Processes paperwork associated with hiring and termination of employees
  • Orientates new employees
  • Sets up faculty and/or post‑doc appointments and/or completes VISA paperwork
  • Provides training to technical and administrative staff in unit regarding research administration
• Compliance
  • Ensures compliance with all appropriate NU policies and practices; local, state, federal, agency and sponsor rules, regulations and requirements regarding grant and/or contract administration
  • Recommends changes to improve programs, policy and/or practice
  • Resolves compliance problems and issues working in conjunction with faculty
  • Resolves compliance problems and issues involving research safety, animal subjects and human subjects
  • Alerts supervisor to potential higher‑risk compliance issues
• Supervision
  • Supervises administrative or financial positions and/or mentors other administrative staff in research administration
• Performs other duties as assigned

• Successful completion of a full 4‑year course of study in an accredited college or university leading to a bachelor’s or higher degree;…