Finance Manager

The Finance Manager supports IPHI’s financial operations, project budget management, and grant fiscal administration across the organization. This role works closely with project managers, leadership, contract staff, and the outsourced accounting team to support budgeting, financial reporting, invoicing, compliance, and day-to-day financial coordination.

The Finance Manager serves as a key liaison between program staff and finance operations, helping ensure financial processes, reporting, and grant administration activities are timely, accurate, and aligned with organizational policies and funder requirements. This position also supports the development of financial tools, reporting systems, and operational processes that strengthen communication, consistency, and collaboration across teams.

This position is full-time, exempt, and reports to the Chief Finance Officer. IPHI’s standard work week is 37.5 hours.

This position offers a salary range of $70,100 to $83,399 per year, depending on experience and qualifications.

IPHI offers competitive benefits, including multiple health plan options, dental, vision, employer-paid disability and life insurance, flexible spending accounts, and a 401(k) with employer matching. Employees also receive PTO, paid parental leave, and an Employee Assistance Program, 15 paid holidays, including a week off in December.

This position is located in Chicago. IPHI operates a hybrid office work model where team members work in the office two days per week (Tuesday, Wednesday, or Thursday), and individuals may work in the office or remotely the other three days per week. There is travel for meetings and site visits within Chicago, the suburbs, and Illinois. Occasional overnight travel within Illinois or nationally for conferences and training may be required.

Immediate

• Financial Reporting and Analysis
• Support the development and maintenance of project-level financial trackers, reports, and dashboards
• Assist with budget-to-actual analysis and ongoing financial monitoring
• Support organizational budgeting and multi-year project planning efforts
• Assist with budgets for new proposals, renewals, and revised project scopes
• Monitor grant financial reporting requirements and deadlines
• Support management of staff FTE allocations across projects and departments
• Create and maintain projects, grants, and funder codes within financial systems
• Coordinate new project setup between contracts, program, and accounting teams
• Maintain organizational funding and project tracking matrices
• Maintain personnel data in Martus system
• Support funder requests for financial information and budget documentation
• Participate in monthly project finance meetings with project managers and finance staff

• Create and maintain customer records and funder contact information in financial systems
• Track billing requirements and supporting documentation for grants and contracts
• Support the preparation and submission of funder invoices and vouchers
• Coordinate billing documentation with program and accounting teams
• Monitor outstanding receivables and support collection follow-up activities

• Create and maintain vendor records within BILL and accounting systems
• Coordinate invoice collection, coding, approvals, and payment processing
• Work with staff and vendors to resolve accounts payable issues
• Prepare and review weekly accounts payable reports and assist with issue resolution
• Support gift card tracking and reporting processes
• Support corporate credit card administration

• Assist with the preparation of weekly cash flow projection reports
• Monitor expected cash receipts and reimbursement timing
• Coordinate with project managers regarding anticipated funding and spending activity
• Prepare cash advance requests for leadership review

• Support annual review and maintenance of financial and procurement policies
• Maintain finance policy and procedure documentation
• Support organization-wide fiscal policy training efforts
• Coordinate audit…