Senior Research Admin - Hybrid

Position: Senior Research Admin - Hybrid Schedule
Department: MED-Basic Science Admin

Salary/Grade: EXS/9

Target hiring range for this position will be between $78,482-$98,102 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

The Senior Research Administrator position serves throughout the unit, in both departmental and center support, in support a portion of activities in a larger unit. Using extensive research administration experience within the same unit, coordinates all aspects of multiple grant &/or contract pre- & post-award activities. Assists in developing new funding opportunities & strategic plans regarding grants &/or contracts by providing guidance & counsel in regard to grant &/or contract administration which includes attending internal & external meetings, interpreting clauses, reviewing contracts, & resolving reporting &/or expense problems.

Reviews associated policy & procedures & recommends changes to increase productivity & effectiveness.

Specific Responsibilities:

Complexity

Typically administers multiple research projects such as:

* Complex multi-PI or multi-unit proposals, grants &/or contracts

* Research portfolio for a more complex small to mid-sized unit

* NIH U-approximately $500K+/yr. over multiple yrs.

* NIH P-approximately $500K+/yr. over multiple yrs.

* NIH T-approximately $100-$200K+/yr. over multiple yrs.

* DOD and industry awards

* Center or program grants

* Proposals with cost sharing

* Fixed-price contracts

* Non-funded negotiations such as NDAs, user agreements

Pre-Award

* Manages pre-award administration of grants and &/or contracts.

* Coordinates proposal submission.

* Coordinates budget and justification preparation.

* Completes sponsor and university proposal forms.

* Coordinates IRB and IACUC protocols; sub-recipients, facilities, administrative costs, space, and co-investigator agreements.

* Creatively and proactively evaluates and resolves problems and makes decisions.

Post-Award

* Coordinates post-award activities.

* Monitors execution of all financial transactions in research portfolio.

* Forecasts & provides information for reports on financial status of projects.

* Manages day-to-day financial functions.

* Verifies that protocols are linked to chart strings; labor distribution assignments.

* Completes expenditure reviews.

* Reconciles monthly payroll entries.

* Verifies & processes cost share entries.

* Prepares & submits invoices to sponsors.

* Identifies program income issues.

* Proposes resolutions to overdrafts.

* Prepares interim & final financial reports.

* Facilitates account close out activities.

* Participates in efforts to improve research administration including serving on university committees related to research administration.

Financial

* Oversees unit's entire sponsored project portfolio.

* Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.

* Provides information to senior management that is used for department budgeting purposes.

Human Resources

* Manages & integrates all departmental staff efforts for grant &/or contract administration.

* Provides research administration training.

* Develops staff.

* Mentors other administrative staff in research administration.

* Serves as the primary resource for research administration guidance.

Compliance

* Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.

* Recommends changes to improve programs, policy &/or practice.

* Resolves compliance problems & issues working in conjunction with faculty.

Miscellaneous

Performed other duties

Minimum Qualifications:

(Education, experience, and any other certifications or clearances)

* Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.

* A minimum of 5 years' experience required with 2 years of research administration and 3 years of research, finance, administrative or other relevant experience.

Minimum

Competencies:

(Skills, knowledge, and abilities.)

* Organization, time management, detail oriented

* Multi-tasking, communication

* Self-starter, diplomatic, pro-active, manage stress

* Managing people

* Provide leadership by cooperatively anticipating, coordinating, strategizing

Preferred Qualifications:

(Education and experience)

* 5 years of research administration experience in a university or academic hospital environment preferred.

* Knowledge of National Institutes of Health policies and procedures.

* Understanding of OMB Uniform Guidance, Research Terms & Conditions (FDP) and agency-specific terms and conditions, including the PHS Grants Policy Statement.

Benefits:

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits…