Senior Research Administrator

Research Administrator

Provides administrative leadership by incorporating a significant amount of experience in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. Using extensive research administration experience within the same unit, coordinates all aspects of multiple grant &/or contract pre- & post-award activities. Assists in developing new funding opportunities & strategic plans regarding grants &/or contracts by providing guidance & counsel in regard to grant &/or contract administration which includes attending internal & external meetings, interpreting clauses, reviewing contracts, & resolving reporting &/or expense problems.

Reviews associated policy & procedures & recommends changes to increase productivity & effectiveness.

Specific responsibilities include:

• Complex multi-PI or multi-unit proposals, grants &/or contracts
• Research portfolio for a more complex small to mid-sized unit
• NIH U-approximately $500K+/yr. over multiple yrs.
• NIH P-approximately $500K+/yr. over multiple yrs.
• NIH T-approximately $100-$200K+/yr. over multiple yrs.
• DOD and industry awards
• Center or program grants
• Proposals with cost sharing
• Fixed-price contracts
• Non-funded negotiations such as NDAs, user agreements
• Pre-Award:
  Manages pre-award administration of grants and &/or contracts. Coordinates proposal submission. Coordinates budget and justification preparation. Completes sponsor and university proposal forms. Coordinates IRB and IACUC protocols; sub-recipients, facilities, administrative costs, space, and co-investigator agreements.
• Post-Award:
  Coordinates post-award activities. Monitors execution of all financial transactions in research portfolio. Forecasts & provides information for reports on financial status of projects. Manages day-to-day financial functions.
• Financial:
  Oversees unit's entire sponsored project portfolio. Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge. Provides information to senior management that is used for department budgeting purposes.
• Human Resources:
  Manages & integrates all departmental staff efforts for grant &/or contract administration. Provides research administration training. Develops staff. Mentors other administrative staff in research administration. Serves as the primary resource for research administration guidance.
• Compliance:
  Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration. Recommends changes to improve programs, policy &/or practice. Resolves compliance problems & issues working in conjunction with faculty.
• Supervision:
  Provides direct supervision to research support staff. Assigns & reviews staff work.
• Miscellaneous:
  Performs other duties as assigned.

Minimum qualifications include successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. A minimum of 5 years' experience required with 2 years of research administration and 3 years of research, finance, administrative or other relevant experience. Knowledge of National Institutes of Health, and DOD policies and procedures.

Experience with non-federal award administration (Pre-Award and Post-Award) Experienced in Microsoft Office Suite (Word, Excel, Power Point, Outlook, Teams).

Minimum competencies include: organization, time management, detail oriented; multi-tasking, communication; self-starter, diplomatic, pro-active, manage stress; managing people; provide leadership by cooperatively anticipating, coordinating, strategizing.

Preferred qualifications include experience supporting faculty in an academic medical center. Experienced with NU systems including NU Financials, COGNOS Reports, and CERES. CRA certified or Master's in Research Administration.

Preferred competencies include advanced Excel skills. Background knowledge of federal rules and regulations as they pertain to grants management. Excellent written and oral communication.