Grants Manager

Department SSD:
Economics - Staff and Temporary Employees

About the Department For over a century, the Kenneth

C. Griffin Department of Economics has been recognized as one of the world's leading centers for economic research and education. The Department's faculty has received numerous awards, including more Nobel Prize laureates and John Bates Clark medalists in economics than any other university. Among our faculty are many members of the National Academy of Sciences, the American Academy of Arts and Sciences, and the Econometric Society.

The Grants Manager provides pre- and post-award research administration for grant proposals and contracts within the Kenneth

C. Griffin Department of Economics. Pre-award responsibilities include identifying and communicating upcoming funding opportunities, assisting faculty with proposal development and submission, preparing and reviewing budgets and supporting documentation, responding to just-in-time requests, and reviewing new awards. Post-award responsibilities include award and account setup, regulatory and compliance monitoring, salary allocations and effort reporting, procurement, budget projections and financial monitoring, cost allocations and corrections, invoice preparation and accounts receivable monitoring, sponsor reporting, award modifications, and grant closeout activities.

Performs work with general guidance and applies knowledge of University policies and procedures, as well as a working knowledge of policies, terms, and procedures of various funding agencies and sponsors.

• Prepares, reviews, and submits proposals for research, training, and other sponsored activities for the Kenneth
  
  C. Griffin Department of Economics.
• Identifies and communicates funding opportunities that align with faculty research interests and departmental priorities.
• Coordinates the preparation and submission of proposals, including budgets, budget justifications, subaward materials, institutional forms, biosketches, current and pending support, and other required documentation.
• Develops accurate proposal budgets in consultation with faculty and research staff, including salaries, fringe benefits, indirect costs, travel, equipment, subawards, and other project expenses.
• Monitors and facilitates the proposal process through University routing and approval procedures, ensuring that required institutional approvals and signatures are obtained and that all sponsor submission deadlines are met.
• Reviews proposals for compliance with sponsor and University requirements and identifies potential issues requiring resolution prior to submission.
• Coordinates responses to sponsor requests for additional information, including just-in-time requests and other pre-award communications.
• Coordinates the preparation of financial materials and supporting documentation for proposed subawards and sponsored consulting agreements.
• Reviews new award notices and agreements and communicate relevant terms, conditions, budget restrictions, and other requirements to faculty and appropriate departmental and central administrative staff.
• Coordinates award and account setup, ensuring that approved budgets, project periods, funding sources, restrictions, and other award terms are accurately reflected in University systems.
• Monitors sponsored awards for compliance with sponsor requirements and University policies, including allowability, allocability, reasonableness, and consistency of treatment of expenses.
• Monitors salary allocations and effort reporting and coordinates necessary adjustments to ensure that personnel charges are appropriately allocated to sponsored projects.
• Monitors grant expenditures and commitments and prepares financial projections to assist principal investigators in managing available funds and anticipated project needs.
• Analyzes monthly Orbit reports, ledgers, and other financial reports for accuracy; recommends and initiates corrective action for discrepancies and follow through until issues are resolved.
• Distributes regular financial reports to principal investigators and provides guidance regarding expenditures, balances, projections, and budgetary concerns.
• Processes cost allocations, cost corrections, payroll transfers (PECCS), and other financial adjustments in accordance with University and sponsor requirements.
• Prepares and submits invoices and financial documentation required by sponsors and monitors accounts receivable for sponsored contracts, including outstanding invoices and…