Clinical Trial Financial Manager

Clinical Trial Financial Manager

The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers. The Clinical Trial Financial Manager provides administrative support in an intensive customer service environment for the Clinical Trial Financial Group CTFG within the Office of Clinical Research for the Biological Sciences Division.

Responsibilities include:

• Serving as a primary account administrator for clinical research study accounts.
• Creating accounts and working within the financial accounting system, Oracle.
• Allocating, authorizing, monitoring, and controlling expenses on clinical research study accounts.
• Managing check and wire-transfer deposits and earnings invoicing for industry-funded clinical trials.
• Maintaining accurate accounts receivable and payable data in OnCore CTMS and VETS (Visit Earnings Tracking System).
• Facilitating timely reconciliation and close-out of terminated clinical trial financial accounts.
• Maintaining, overseeing, reconciling, and correcting errors in accounts. Processing clinical research and core bills for payment.
• Partnering with CT Contracts Managers on budgetary amendment implementation.
• Communicating regularly with study staff on accrual tracking and providing training in study financial management.
• Working with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements.
• Partnering with grants administrators to manage financial and administrative aspects.
• Project proposal preparation, submission, and post-award grant administration.
• Advising and assisting in relationship management and communications with funding agencies, subcontractors, and others.
• Monitoring expenditures on approximately 560 - 700 active individual faculty accounts.
• Proposing solutions to discovered problems and fixes according to proper policy and comparing actual spending to original budget and identifying any variances with particular attention being paid to faculty salary.
• Developing a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.
• Creating and maintaining excel spreadsheets and databases to track Division's clinical research.
• Working closely with Section Administrators and Department Leadership to effectively manage faculty clinical research accounts and ensure proper spending.
• Seeking new avenues for funding and grant opportunities and ensuring that notices of relevant opportunities are brought to faculty attention. Working with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
• Handling straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Preparing summaries of grants and effort allocations for Principal Investigators, meeting with them and responding to their questions. Coordinating with other departments/units/divisions regarding multi investigator grants. Serving as department contact for annual audits and agency site visits.
• Performing other related work as assigned.

Minimum qualifications include a college or university degree in a related field and 2-5 years of work experience in a related job discipline.

Preferred qualifications include a bachelor's degree, working knowledge in Oracle, Business Objects, and academic medical operations, and an understanding of fund accounting principles, federal and major non-federal post-award policies, allowable cost policies, and fundamental academic medical research accounting.

Preferred competencies include strong computer skills, excellent verbal and written communication skills, attention to detail, flexibility and adaptability, knowledge of general accounting standards and auditing, strong organizational skills, sound financial and analytic skills, research issues and propose solutions to problems, demonstrated initiative in improving processes and enhancing systems, exercise sound judgment, discretion and tact, exceptional time management skills and the ability to handle multiple, concurrent tasks within deadlines, work with individuals from across the division and University, proficiency with research methods and funding sources, expertise with clinical trials, background with federal and non-federal regulations for grant management, proficiency with fund accounting, and familiarity with federal and non-federal grant and contract…