Program Specialist

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Job Description - PROGRAM SPECIALIST (417073)

• Works independently, coordinating assigned projects and programs.
• Monitors project and program activities for adherence to confidentiality standards, legal requirements, laws, ordinances, program requirements, and ethical guidelines.
• Serves as a liaison with federal, state, and City elected officials and their professional staffs, governmental agencies, City departments, and other public and private organizations to coordinate requests, exchange information, and support departmental initiatives.
• Monitors and tracks federal, state, and City legislation, ordinances, resolutions, regulations, and other governmental actions that may affect departmental programs, policies, operations, or initiatives.
• Conducts studies and analyses of projects and programs, including research and analysis of legislative, regulatory, governmental, and public-policy matters, and prepares findings for management.
• Interprets and applies municipal codes, regulations, and procedures, as well as applicable federal and state laws, regulations, policies, and governmental requirements.
• Reviews and analyzes proposed legislation, ordinances, resolutions, regulations, agreements, and other legal or governmental documents and coordinates with legal staff and subject-matter experts to identify potential departmental impacts.
• Coordinates the internal review of legislative and governmental matters, obtaining information and input from appropriate departmental divisions, legal staff, and subject-matter experts.
• Prepares briefing materials, memoranda, legislative summaries, correspondence, talking points, presentations, and reports for departmental leadership regarding federal, state, and City governmental and legislative matters.
• Assists with the preparation, review, routing, and tracking of ordinances, legislation, resolutions, agreements, and other governmental matters requiring departmental or governmental review and approval.
• Coordinates meetings, briefings, hearings, site visits, and other engagements involving federal, state, and City elected officials and their staffs, governmental agencies, departmental leadership, and other stakeholders.
• Develops informational, educational, and training materials related to legislative initiatives, governmental processes, policy changes, and departmental programs for internal and external stakeholders.
• Assists in coordinating briefings, presentations, informational sessions, and other educational activities to communicate legislative, regulatory, policy, and governmental developments to appropriate stakeholders.
• Maintains legislative and governmental tracking systems, calendars, databases, and status reports to monitor governmental requests, legislative matters, commitments, deadlines, correspondence, and required follow-up.
• Develops and implements new or revised operating policies and procedures to ensure the effectiveness of assigned project or program operations.
• Prepares narrative and statistical programmatic status reports, including performance metrics, dashboards, legislative tracking reports, and other management reports.
• May assist with program and policy development.

Additional duties may be required for this position.

Seven (7) years of work experience performing or supporting project or program administration

functions, OR

Graduation from an accredited college with an Associate’s degree, in a field related to the

responsibilities of the position, PLUS five (5) years of work experience performing or

project or program administration functions, OR

Graduation from an accredited college or university with a Bachelor's degree, in…