Contracts Review Specialist Ii

Department of Technology and Innovation

IT Planning

Number of Positions: 1

(Additional vacancies are possible pending budget approval)

Annual Starting Salary: $68,616

These positions are open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with the AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) - (BARGAINING UNIT #01, 03, 04, 05)

Only employees in City job titles in this bargaining unit are eligible to bid.

• Assists in coordinating purchasing functions within an operating department and advises internal and external customers concerning procurement procedures and requirements used in the competitive bid, Request for Proposal (RFP), Request for Qualifications (RFQ), and other methods of procurement.
• Reviews contracts submitted bids and proposals, and subcontracts for accuracy, completeness, adherence to specifications and regulations, language and terms and other contractual matters.
• Assists in the preparation of required documents including identification of funding, scope of services, specifications, compensation structure, and other required supplemental documents for submission, review, and processing.
• Proofreads contract-related documents for accuracy, examining them for correctness and other considerations, and recommends solutions.
• Reviews "Transition-Out" provisions of contracts to verify adherence to procedures and requirements, prior to a contract's termination or expiration.
• Assists in coordinating the preparation and submission of departmental contract documents including the preparation of detailed specifications by users, contract documents and other information and support documents required by the Department of Procurement Services.
• Monitors contract expiration dates and processes contract modification forms for needed time extensions, vendor limit increases and price adjustments.
• Assists in providing information to vendors and the public regarding program requirements and the application process for disadvantaged, minority and women owned business enterprise (DBE/MBE/WBE) programs.
• Maintains contract records and files and prepares reports on the status of departmental contracts, expenditures and related contract information.
• Maintains a list of vendors supplying goods and services needed by the department.
• Maintains records of pre-qualified vendors and coordinates the preparation of task orders.

Additional duties may be required for this position.

Location:

2 N. Lasalle, Suite#1010

Chicago, IL 60602

Shift: Monday-Friday

Hours:

8:00a.m. to 4:00p.m. (Flexible) (Shift may vary due to the needs of the operation)

THIS POSITION IS IN THE CAREER SERVICE

Two (2) years of work experience in reviewing contract documents for the procurement of materials, supplies or services.

OR

Graduation from an accredited college or university with an Associate's degree or higher, plus one (1) year of work experience in reviewing contract documents for the procurement of materials, supplies or services.

NOTE:

To be considered for this position you must provide information about your educational background and/or work experience. You must include job titles, dates of employment and specific job duties. (If you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position.

There are three ways to provide the information:
1) you may attach a resume;
2) you may paste a resume; or
3) you can complete the online resume fields.

Educational & Employment Verification:

Please be advised that if you are selected to be hired you must provide, upon request, with adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

NOTE:

A copy of your official transcripts and/or professional license, or training certificates will be required at the time of interview, if applicable.

This position requires applicants to complete an interview. The interviewed bidders possessing the qualifications best…