Administrative Coordinator - Academy; Part Time

Company Overview

Hartgrove Behavioral Health System consists of a 160‑bed leading psychiatric hospital dedicated to providing quality behavioral health services for a diverse population of all ages. Hartgrove is a flagship behavioral health facility within Universal Health Services, Inc. and throughout Illinois. The facility is state‑of‑the‑art with advanced technologies and programs, offering a continuum of specialty programs throughout inpatient, partial, and outpatient services.

The Administrative Coordinator for the Academy Department assists the Group Director of Educational Services and Clinical Educators in the day‑to‑day operations of the Academy Department.

Process paperwork for patient enrollment and discharge, manage charges for school services, track attendance for patient files, process billing and complete monthly billing statistic reports.

Obtain and document consents/releases of information from parents/guardians, communicate with school districts, teachers, counselors, parents, and internal hospital staff regarding patient students.

Perform other duties as assigned by the Group Director of Educational Services.

Work schedule:

20‑24 hours per week, Monday‑Friday between 7:00 AM and 4:00 PM.

On‑site benefitted position.

Education:

High School or equivalent required, Associate’s or Bachelor’s degree preferred.

Experience:

1‑3 years of admin/education experience required.

Licensure/Certification:
Valid substitute teacher license preferred.

Knowledge:
Educational setting and instructional issues (or willingness to learn), detail‑oriented, strong organizational, verbal, written, and interpersonal skills. Typing 45+ wpm. Proficiency with Microsoft Word, Excel, Outlook, File Maker Pro, and school platforms.

Supervision received:
Group Director of Educational Services.

Classification:
Non‑Exempt.

For information about the benefits we offer, please visit UHS Benefits Service Center.

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.