Program Coordinator (Clinical Placement Coordinator) - Pre-licensure Programs, College of Nursing

Clinical Placement Coordinator, Pre-Licensure Programs

The Clinical Placement Coordinator, Pre-Licensure Programs supports the coordination and execution of clinical placement and onboarding processes for pre-licensure students. This role ensures students are placed in high-quality clinical learning environments and meet all clinical site requirements in a timely and compliant manner. The Coordinator works closely with program directors, faculty, clinical partners, and the compliance team to facilitate efficient placement processes and support student success.

Clinical Placement Coordination & Operations

• Coordinate clinical placements for Chicago-based pre-licensure nursing students (undergraduate and graduate entry).
• Collaborate with program directors, course coordinators, and faculty to align placements with curriculum objectives and program needs.
• Analyze enrollment data and use learning management system (LMS) tools to forecast student numbers, determine placement needs, and submit requests to clinical partners.
• Partner with clinical site coordinators to secure and confirm placements, ensuring appropriate capacity and quality learning experiences.
• Maintain accurate records of clinical sites, student placements, faculty assignments, and preceptors within designated systems.
• Identify and help develop new clinical placement opportunities to expand and sustain site capacity.
• Generate reports and maintain documentation for accreditation (e.g., CCNE), internal reporting, and program evaluation.
• Support and optimize clinical placement systems (e.g., Exxat, Clinician Nexus, myCE, etc.), ensuring data integrity and efficient workflows.
• Collaborate with the Director of Clinical Operations to maintain clinical courses, rotations, and placement slots in placement software.
• Enter and update student, site, and preceptor data, ensuring accuracy and completeness in clinical placement systems.

Clinical Site Compliance & Onboarding Coordination

• Coordinate student compliance and onboarding requirements in accordance with clinical affiliate policies, university guidelines, and regulatory standards.
• Partner with the Compliance Specialist to track, verify, and document student requirements (e.g., immunizations, background checks, certifications).
• Serve as a liaison between clinical agencies and the College of Nursing for site-specific onboarding requirements, trainings, and documentation.
• Communicate compliance expectations, deadlines, and procedures to students, faculty, and staff.
• Process clinical onboarding requirements within compliance systems (e.g., Clinician Nexus, myCE, Scholar, and site-specific platforms).
• Facilitate EMR and  access as a College of Nursing Access Requestor for UI Health, including troubleshooting access issues.
• Monitor changes in clinical agency requirements and update processes and communications to maintain compliance.

Other Responsibilities

• Maintain consistent, professional communication with students, faculty, program leadership, and clinical partners to support clinical placement operations.
• Serve as a resource to academic advisors, program directors, and students regarding clinical placement and onboarding processes.
• Participate in committees and work groups related to clinical placement, onboarding, and student success initiatives.
• Support College of Nursing events (e.g., orientation, commencement, recruitment events) as needed.
• Perform other duties and special projects as assigned.

Minimum Qualifications

Required:

Preferred Qualifications:

• Master's degree in nursing, health administration, higher education, or related field.
• Experience in clinical placement coordination, healthcare administration, academic program support, or a related field.
• Familiarity with clinical compliance and onboarding requirements in healthcare settings.
• Demonstrated experience working with clinical…