Training Grant Program Administrator

About The Department

Department BSD GPA - Cluster Directors

The University of Chicago biomedical enterprise houses three entities: the Biological Sciences Division (BSD), the University of Chicago Medicine (UCM), and the Pritzker School of Medicine. Collectively called UCM, we are one of the nation's leading academic medical institutions and have been at the forefront of discovery, education, and clinical care since 1927. Located 20 minutes south of downtown Chicago, our Hyde Park main campus provides a single environment for learning, world-renowned basic science and clinical research, and outstanding clinical care.

The BSD Is The Largest Academic Unit Within The University. The BSD Is Comprised Of Faculty From Ten Basic Science Departments, 13 Clinical Departments, And Several Centers And Institutes. The Approximately 1,300 Faculty And 3,000 Staff Members Working In The BSD Collaborate Across The Organization To Achieve Our Mission, Vision, And Values (MVV):

MISSION:
As part of the University of Chicago, we pursue globally impactful solutions to seemingly unsolvable challenges. Through our rigorous research, innovative education, and comprehensive care and healing, we collaborate on life-changing advancements that create meaningful results for our community and the world, including a greater, more equitable future for all.

VISION:
Together, we elevate the human experience with knowledge and health care.

• Commit to Excellence:
  We contribute our exceptional talents to all we do and empower the same spirit of excellence in others.
• Embrace Curiosity:
  We stay open to new ideas, champion diverse perspectives, and drive a culture of thoughtful risk-taking to deliver transformative innovation.
• Embody Equity:
  We identify systemic issues and then foster change to drive a more equitable environment inclusive of diverse people, ideas, and fields of science.
• Grow Together:
  We meaningfully collaborate with one another to create something bigger than we could ever achieve alone.
• Make a Difference:
  We lead with heart and compassion in all our interactions. We create positive change in our areas of influence, whether expanding scientific inquiry, developing the next generation of leaders, or healing our community.
• Take Ownership:
  We accomplish what we say we will and hold ourselves and one another accountable for our actions.

The Training Grant Program Administrator will manage the program-side administration of four BSD training grants: MCB, DBTG, GME, and CBI.

• Solicits, nominates, confirms, and terminates trainee appointments, distributing and collecting appointment and reappointment requests from trainees and trainers.
• Manages competitive calls for nominations on each program's timeline, including the shared predoctoral nomination in June across applicable programs, and prepares materials for PI, steering committee, and application-review meetings.
• Processes trainee appointments, including appointment letters and xTRAIN, and communicates closely with the program and the pre-award and post-award offices so that upcoming charges are anticipated.
• Processes trainee terminations, including termination notice statements, confirmation that funding sources are switched, xTRAIN updates, and stipend accuracy, again communicating with the award offices about charges to be accounted for.
• Onboards new training grant students each year and processes terminations for students leaving the grant.
• Works with the DOS team to establish initial workday positions and cost allocations for trainee appointments.
• Coordinates with the Post-Award team on ongoing costing allocations, payroll transfers, and position maintenance.
• Provides overview and support for predoctoral admissions and fellowship program…